Sr. Administrative Assistant

New York Life Insurance Company • White Plains, NY • 4h ago

Location Designation: [[cust_rolelocationdesignation]]

This challenging Administrative Assistant position provides comprehensive administrative support to a team of attorneys and paralegals in the Office of the General Counsel (OGC). The role requires coordinating multiple matters simultaneously and supporting the efficient operation of the department. The successful candidate must be able to effectively manage competing priorities and interact professionally with individuals at all levels of the organization, as well as with external parties.

The ideal candidate will have excellent organizational skills and exceptional attention to detail; strong verbal and written communication skills; the flexibility and agility to adapt as priorities change; the ability to work effectively and collaboratively with other administrative assistants; and a demonstrated ability to handle highly confidential information with discretion and sound judgment.

What You'll Do:

Manage calendars and daily priorities for attorneys and assist with the day-to-day operations of their respective areas.

Provide comprehensive administrative support in a timely and professional manner, including drafting, reviewing, and revising memos, letters, presentations, and reports.

Coordinate and support heavy meeting scheduling and logistics, including conference rooms, virtual meetings, and phone coverage.

Assist with filing and organization of materials, both electronic and paper, in accordance with departmental standards.

Prioritize and manage phone, mail, and email communications; respond to requests on behalf of managers; track and follow up on deliverables; and maintain physical and electronic files.

Arrange domestic and international travel and prepare and submit related expense reports.

Order, maintain, and manage office supplies.

Receive, process, and route mail and deliveries to appropriate recipients.

Assist with processing other expense items, as needed.

Demonstrated proficiency with, or strong interest in learning, emerging AI-enabled tools and technologies to enhance administrative efficiency and support departmental operations.

Work collaboratively with other administrative assistants to ensure seamless departmental support and coverage.

Perform other administrative duties as assigned.

What You'll Bring:

High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.

Experience with legal matter management and e-billing systems (e.g., TyMetrix 360), or the ability to quickly learn such systems.

Experience working within document-management systems (e.g., iManage) and shared-drive environments.

Comfort with collaboration, workflow, and automation tools, and a willingness to adopt new technologies in compliance with company policies.

Bachelor's degree preferred

Pay Transparency

Salary Range: [[cust_salaryRangePosting]]

Overtime eligible: [[customString6]]

Discretionary bonus eligible: [[cust_merit]]

Sales bonus eligible: [[stockPackage]]

Actual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Click hereto discover more about our comprehensive benefit options or visit ourNYL Benefits Site (https://nylbenefits.com/) .

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.Click here (https://www.newyorklife.com/newsroom/featured-awards) to learn more about New York Life's leadership in this space.?

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation (http://www.newyorklife.com/foundation) . We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit theCareers (https://www.newyorklife.com/about/careers/) page of www.NewYorkLife.com .

?Visit ourLinkedIn (https://www.linkedin.com/company/newyorklife/mycompany/) to see how our employees and agents are leading the industry and impacting communities.

Visit ourNewsroom (https://www.newyorklife.com/newsroom) to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Job Requisition ID: [[id]]

LI-MC1

LI-Hybrid

Similar Jobs

Senior Administrative Support Assistant

Northwell Health • New York, NY • 4h ago

Management & Administrative

Req Number 182484 Job Description Performs complex diversified clerical duties related to the operational needs of the office/department. Job Responsibility Performs complex administrativel duties which may include, but...

4h ago

Go to Apply

Business Support Management - Vice President

JPMorgan Chase • New York, NY • 4h ago

Management & Administrative

Join our dynamic team where you'll help shape the administrative staff agenda and drive impactful business results. We value your leadership, communication skills, and ability to build trusted relationships across the or...

4h ago

Go to Apply

Trust and Agency Services (TAS) Sales Vice President

Deutsche Bank • New York, NY • 6h ago

Management & Administrative

Job Description:Job Title Trust and Agency Services (TAS) SalesCorporate Title Vice PresidentLocation New York, NY or Santa Ana, CA OverviewTrust and Securities Services is looking for an experienced Business Development...

6h ago

Go to Apply

Global Sanctions Advisory Oversight Specialist Vice President

Deutsche Bank • New York, NY • 6h ago

Management & Administrative

Job Description:Job Title Global Sanctions Advisory Oversight SpecialistCorporate Title Vice PresidentLocation New York, NY Overview Regulation, Compliance and Anti-Financial Crime (AFC) protect the integrity and reputat...

6h ago

Go to Apply

Branch Manager I - Lower Westchester County, NY

Trustco Bank • Bronxville, NY • 6h ago

Management & Administrative

Branch Manager Reports to: Regional Vice President Salary: NE18 $55,000 - $100,000 + performance-based monthly and annual bonuses FLSA Status: Non-Exempt | Supervisory Role: Yes Why Join Us? At Trustco Bank, we're commit...

6h ago

Go to Apply

Head of DB Group Affiliate Management

Deutsche Bank • New York, NY • 6h ago

Management & Administrative

Job Description:OverviewInstitutional Cash Management (ICM) connects Deutsche Bank's 60+ affiliates and business lines across geographies to deliver cash management and related services for financial institutions. The br...

6h ago

Go to Apply

Director, KYC & Onboarding Horizontals Business Strategy and Execution Lead - Services

Citigroup • New York, NY • 6h ago

Management & Administrative

As part of the establishment of the Know Your Customer (KYC) and Onboarding horizontals firm-wide, a team is being created to shape and execute the firm's Target Operating Model (TOM) for KYC and Client Onboarding, inclu...

6h ago

Go to Apply

HVAC Sales Manager

Power-Flo Technologies • New Hyde Park, NY • 7h ago

Management & Administrative

New Hyde Park, NY, New Hyde Park, NY, US Salary Range: $75,000.00 To $100,000.00 Annually Power-Flo Technologies' Hi-Tech HVAC division is looking for a Regional Sales Manager to manage and oversee our HVAC wholesale ver...

7h ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Mineola, NY • 7h ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

7h ago

Go to Apply

Client Services Assistant - Marketing

CBRE • New York, NY • 12h ago

Management & Administrative

About the Role: As a Client Services Assistant you will provide general administrative support to an office or group of sales professionals. The Client Services Associate collects, compiles, and analyzes sophisticated da...

12h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.