Executive Administrative Assistant

ST. CROIX COUNTY • New Richmond, WI • 4h ago

JOB REQUIREMENTS: POSITION SUMMARY: This position provides confidential administrative and operational support to the Health and Human Services Director and leadership team. Responsibilities include coordinating departmental projects and meetings, serving as lead administrative support professional for the Human Services Department, and supervising assigned administrative staff. This position exercises independent judgment in the performance of duties and operates under the general supervision of the Health and Human Services Director. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Schedules staff to ensure appropriate coverage levels while accommodating time-off requests; reviews and manages all leave requests. Edit and approve timecards. Supervises and directs assigned staff; participates in recruitment, onboarding, training, and performance management, including evaluations and coaching. Provides leadership and day-to-day management for assigned staff. Provides confidential administrative assistance to leadership, including preparation of sensitive correspondence and reports. Coordinates and manages the Director\'s calendar, including meetings and appointments. Prepares agendas, meeting packets, and minutes in compliance with public notice requirements, coordinates meeting logistics and technology. Ensures efficient office operations, including troubleshooting issues, coordinating mail and deliveries, monitoring supplies, and processing purchasing and vouchers. Coordinates staff meetings and departmental events, including logistics and communications. Performs other duties as assigned. ** OTHER EXPERIENCE AND QUALIFICATIONS: MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE REQUIREMENTS Associate degree in an administrative or business program, or a related field. Five (5) years\' progressively responsible administrative experience, including a minimum of two (2) years supporting executive-level leadership. Previous supervisory experience preferred. Must successfully pass criminal and caregiver background checks. ** APPLICATION INSTRUCTIONS: Apply Online: www.sccwi.gov

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