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Accounts Payable Specialist

Robert Half • Waite Park, MN • 1d ago

Description We are looking for an Accounts Payable Specialist.

Accounts Payable Duties

Process vendor and subcontractor invoices accurately and timely

Match invoices to purchase orders, receipts, subcontract documents, and approvals

Review invoice coding and ensure expenses are charged to the correct general ledger accounts and cost codes

Prepare and process weekly check runs, ACH payments, and other vendor disbursements

Reconcile vendor statements and resolve discrepancies, missing invoices, and payment issues

Communicate with vendors and subcontractors regarding invoice status, payment timing, and account questions

Maintain organized vendor files, including W-9s, insurance certificates, and payment terms

Assist with month-end accounts payable close, accruals, and reconciliation support

Ensure proper documentation and internal approval procedures are followed before payment is issued

Support audit requests and maintain complete payment records for internal and external review

Credit Card Spend Management

Monitor company credit card activity for compliance with company policies

Collect receipts and supporting documentation from cardholders

Reconcile monthly credit card statements and ensure transactions are properly coded

Follow up on missing receipts, unclear charges, and policy exceptions

Identify unusual or unauthorized transactions and escalate concerns as needed

Knowledge, Skills, and Abilities

Strong attention to detail and accuracy

Working knowledge of accounts payable processes and documentation controls

Ability to manage multiple deadlines and follow up consistently

Strong organizational and recordkeeping skills

Ability to handle confidential financial and employee information with discretion

Clear written and verbal communication skills

Ability to work independently while supporting multiple departments

Problem-solving mindset and strong follow-through Requirements Accounts Payable (AP), Account Coding, Coding Invoices, Automated Clearing House (ACH), Check Runs, Credit Card Reconciliation, Viewpoint Spectrum

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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