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Administrative Assistant

Kenaitze Indian Tribe • Kenai, AK • 1h ago

Department: Executive Office

Program: Executive Office

Reports to: Executive Office Supervisor

Employment Status: Full Time

FLSA Status: Non-Exempt

Schedule: 40 Hours/Week

Preference: TERO Ordinance 2017-01, P.L. 93-638

Job Summary

The Executive Office Assistant provides administrative support to the Executive Office Supervisor, Executive Director, and Executive Office. The Administrative Assistant shall route phone calls and mail to appropriate Department Directors, make travel arrangements, assist in preparing and drafting meeting agendas, notes,, filing, calendaring, ordering of supplies, and distribution of time sensitive and confidential information on an as needed basis.

Essential Functions

Shall assist the Executive Office Supervisor with various administrative tasks as directed

Field phone calls and route as appropriate and review and prioritize all of the Executive Office mail and requests for signatures

Assist in making travel arrangements, complete travel authorization forms and complete trip reports for the Executive Office as directed by the Executive Office Supervisor

Shall assist with items pertaining to Tribal Council meetings as directed

Shall assist in maintaining and updating all Tribal Council motions and directives for the Executive Director

File all documents, hard copy and electronic, appropriately and in chronological order, and maintain an orderly system for tracking records

Take inventory of office supplies and order as needed, and inventory of gift closet items

Enter monthly receipts for Tribal Administration Purchase Cards and Invoices

Assist with scheduling meetings, site visits, and catering with the Executive Office Supervisor

Ensures compliance with tribal, federal, state and local employment laws and regulations, Tribal policies and TERO ordinance

It is the intent of this job description to highlight the essential functions of the position; however, it is not an all-inclusive list. The incumbent may be called upon and required to follow or perform other duties and tasks requested by his/her supervisor, consistent with the purpose of the position, department and/or the Kenaitze Indian Tribe's objectives.

Working Conditions

Lifting Requirements

Light work

Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.

Physical Requirements

Stand or Sit (Stationary position)

Walk (Move, Traverse)

Use hands/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position)

Climb (stairs/ladders) or balance (Ascend/Descend, Work atop, Traverse)

Talk/hear (Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information)

See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess)

Pushing or Pulling

Repetitive Motion

Hazards and Atmospheric Conditions

None

OSHA Categories

Category III- Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid

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