Administrative Assistant

ABM Industries • San Jose, CA • 8h ago

Overview

Pay: $31.00/HR

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees.

Essential Functions:

Initiate first level of payroll and HR processing procedures.

Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.

Maintain employee files.

Understand and create spreadsheets for financial reports.

Process invoices for payment.

Process payroll bi-weekly, gather and tabulate time records for employees daily.

General data entry duties & office administration such as answering phones, filing, copying, etc.

Provide excellent service to client and employees.

Maintain administrative records and documents pertaining to the account.

Record minutes of meetings.

Greet and help walk-in visitors in a professional manner.

Prepare reports as assigned by Management.

Handle other duties as assigned by Management.

Minimum Requirements:

GED or High school diploma required

Associate degree or higher preferred

2-3 years of successful office administration experience

High energy level and enthusiastic

Proficient in Microsoft Office

Comfortable with having flexible hours

Experience with hourly time record-keeping procedures

Experience processing new employees

Strong organizational skills

Excellent interpersonal skills

Ability to work in a team environment

Sense of urgency to complete tasks and meet deadlines; self-directed

Ability to handle confidential information

Ability to handle multi-faceted jobs with completing normal duties

REQNUMBER: 138135

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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