Administrative Assistant
EASTERN CONNECTICUT STATE UNIVERSITY
Recruitment # 260325-3591CL-001
Location Windham, CT
Date Opened 3/27/2026 4:00:00 PM
Salary $63,777.00 - $82,530.00/year (Employees new to state service start at minimum of the pay plan)
Job Type Open to the Public
Close Date 4/13/2026 11:59:00 PM
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We are recruiting for a Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=3591CL&LinkSpec=RecruitNum2&R1=&R3=) in the Department of Housing and Residential Life who will provide support to the Director, two Associate Directors, two Residence Life Coordinators, two Graduate Interns, and nine Hall Directors. Located on our beautiful campus in Willimantic, CT, Eastern Connecticut State University (ECSU) (http://www.easternct.edu/) is one of the State of Connecticut (http://www.ct.gov/) institutions of higher learning and the state's designated public liberal arts university. Our mission is to provide high quality undergraduate and select graduate programs to a diverse population of talented students.
State of Connecticut employees participate in a competitive benefits (https://portal.ct.gov/DAS/smART/General-Employee-Benefits) plan that includes:
Visit our State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Professional growth and development opportunities.
A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.
This Role is for you if:
You enjoy clerical work in a higher education environment.
Are an independent worker, who can work in a team environment.
Have experience supporting a multi-faceted, active office.
Are an expert at prioritizing tasks and responsibilities.
Position Highlights:
This position is full-time, 40 hours per week.
Monday - Friday
First Shift, 8:00am - 5:00pm
Position Responsibilities:
Managing several calendars;
Preparing professional material including reports, letters, flyers, posters, and other documents as needed;
Managing phone calls, emails and in-person questions;
Interacting with staff, parents and students as well as prospective students and their parents;
Maintaining timely email communications and the confidentiality of sensitive information (e.g. student and personnel records);
Hiring over 70 residential assistants and over 70 office assistants on an annual basis and completing all hiring paperwork;
Assisting with the hall director search on an annual basis (uploading applications, scheduling candidate interviews);
Maintaining approximately 60 budgets;
Maintaining and monitoring multiple p-cards;
Assisting with annual Residential Assistant training; processing purchasing for Central Housing and 14 residence halls; as well as vendor management.
FOR ASSISTANCE WITH APPLYING:
Please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply!
Selection Plan
To Apply:
Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
For current state employees, salary calculations are not necessarily comparable from one of the three branches of government (i.e., Executive, Legislative, Judicial) to the other.
The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
These positions will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion, and merit employment rules. Applications to this recruitment will be used to meet collective bargaining requirements. Once any collective bargaining requirements have been met, all other applications may be considered.
Interviews will be limited to candidates whose experience most closely meets the preferred qualifications, so please ensure that your application is complete and details your experience as outlined in this job posting. Please note: You will be unable to make revisions once you submit your application into the JobAps system.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69 (https://www.cga.ct.gov/2021/ACT/PA/PDF/2021PA-00069-R00SB-00056-PA.PDF) , the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
Revised Master Application Tutorial: Click Here (https://www.youtube.com/watch?v=KOCUEYDXmUU)
Important Next Step Information for After You Apply:
Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board (https://www.jobapscloud.com/CT/newregpages/IDPassfind.asp?from=existing) and select "Update My Contact Information."
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to das.shrm@ct.gov .
Due to the large volume of applications received, the Department of Administrative Services is unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account.
Read through this helpful link to prepare for your interview (https://www.jobapscloud.com/CT/jobs/?b=IT&preview=1) .
Connect With Us:
If you have any questions pertaining to this recruitment, please contact Charlene Gobeli at Hr-Recruitment@easternct.edu and reference the recruitment number.
Follow the State of Connecticut on LinkedIn (https://www.linkedin.com/company/stateofconnecticut/) .
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.
EXAMPLES OF DUTIES
Performs the most complex office administrative duties as described in the following areas:
TYPING:
Using computers, tablets, and other electronic equipment, formats and @types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.
FILING:
Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews references materials and manuals.
CORRESPONDENCE:
Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.
REPORT WRITING:
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;
Analyzes information and may make recommendations.
INTERPERSONAL:
Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).
PROCESSING:
Screens letters, memos, reports and other materials to determine action required;
May make recommendations to supervisor.
SECRETARY:
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);
Writes minutes of meetings, lectures, conferences, etc. from rough draft;
Takes notes and/or meeting minutes;
Prepares expense accounts;
Makes travel arrangements.
OFFICE MANAGEMENT:
Authorizes purchases and payments (within prescribed limits of authority);
Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
office administration and management;
department and/or unit policies and procedures;
proper grammar, punctuation and spelling;
business communications;
Knowledge of business math;
Considerable
interpersonal skills;
oral and written communication skills;
Ability to
operate office equipment which includes computers, tablets, and other electronic equipment;
operate office suite software;
take notes (shorthand, speedwriting or other method acceptable to manager).
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience above the routine clerk level in office support or secretarial work.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
PREFERRED QUALIFICATIONS
Preference will be given to candidates who are proficient in Microsoft Office Suite, Canva, Banner, CORE, eReports, EMS, TheHousingDirector (THD) and eLife.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
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