Administrative Assistant

Robert Half • Woodland, CA • 8h ago

Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with advanced Excel skills, capable of managing data, creating reports, and streamlining administrative processes. This role requires excellent organizational abilities, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Provide high-level administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements

Prepare, format, and distribute professional documents, reports, presentations, and correspondence

Manage and maintain accurate records, databases, and filing systems (both physical and digital)

Create and maintain complex spreadsheets using advanced Excel functions, including:

VLOOKUP, XLOOKUP, and other lookup functions

Pivot Tables and Pivot Charts for data analysis and reporting

Formulas, data validation, conditional formatting, and macros (preferred)

Analyze data and generate regular and ad-hoc reports for management

Handle incoming and outgoing communications (phone, email, mail) with professionalism

Coordinate meetings, events, and office activities, including logistics and material preparation

Assist with expense tracking, invoice processing, and basic bookkeeping tasks

Maintain office supplies inventory and place orders as needed

Support special projects and perform other administrative duties as assigned

Requirements

Required Qualifications

2+ years of experience in an administrative or office support role

Advanced proficiency in Microsoft Excel, with demonstrated experience using:

VLOOKUP and XLOOKUP functions

Pivot Tables and Pivot Charts

Complex formulas and data manipulation

Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook)

Excellent organizational and time-management skills

Strong attention to detail and accuracy

Professional written and verbal communication skills

Ability to prioritize tasks and meet deadlines in a dynamic environment

High degree of discretion and ability to handle confidential information

Preferred Qualifications

Associate's or Bachelor's degree in Business Administration or related field

Experience with additional tools such as Google Workspace, QuickBooks, or CRM systems

Basic knowledge of accounting principles

Experience creating dashboards or using Power Query/Power BI (a plus)

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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