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Office Administrative Assistant - Office & Administrative Specialist Senior

State of Minnesota • Hibbing, MN • 2d ago

Working Title: Office Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Water & Soil Resources Board

Job ID : 93133

Location : Various

Telework Eligible : Yes, hybrid

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously.

Date Posted : 03/27/2026

Closing Date : 04/02/2026

Hiring Agency/Seniority Unit : Water and Soil Resources Board

Division/Unit : Strategies & Operations Division / Organizational Effectiveness Section

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : Yes (up to 5%)

Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 AFSCME Clerical

Work Area : Organizational Effectiveness

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position will work out of the Marshall or Rochester office and may have the option to telework.

This position exists to provide direct senior administrative and office support to the Board of Water and Soil Resources (BWSR). The Office and Administrative Assistant, Senior, will work with regional office staff and agency senior leaders' staff to ensure consistent and reliable statewide service in all our program areas. This role will also ensure that appropriate documentation is received for program management and fiscal oversight.

Minimum Qualifications

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

Communication skills sufficient to use business grammar, spelling, and punctuation to write, develop, and edit reports, letters, procedures, presentations, and other documents

Customer service skills sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other correspondence)

Data entry skills sufficient to receive and review documents, compare documents to database information, and edit documents

Administrative and procedure development skills sufficient to develop and implement administrative and program policies, procedures, and service standards in cooperation with management

Spreadsheet management skills sufficient to use computer software applications and use advanced spreadsheet features such as formula creation to manipulate and sort data

Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors

Accounting/budgeting/expense experience managing, preparing, and submitting financial and accounting paperwork, such as expense reports.

Preferred Qualifications

Two (2) or more years of experience providing administrative support functions, such as drafting and editing documents, sorting mail, coordinating purchasing and procurement processes, organizing inventory, or maintaining and using basic office equipment like printers and copiers

Knowledge of accessibility principles, including digital accessibility standards.

Experience with MN state government purchasing policies and procedures.

Proficiency with Microsoft Office products (Word, Outlook, Excel, PowerPoint, etc.)

Additional Requirements

The Board of Water and Soil Resources will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.

It is the policy of the Board of Water & Soil Resources that all candidates submit to a background check prior to employment. All job offers are contingent upon passing the following components:

Employment Reference Check

SEMA4 Records Check

Criminal History Check

Conflict of Interest Review

Education/License Verification

Driver's License DMV Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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