NY HELP Yes
Agency Attorney General, Office of the
Title Law Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $36232 to $52413 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Clinton
Street Address Office of the New York State Attorney General
43 Durkee St
City Plattsburgh
State NY
Zip Code 12901
Duties Description - Receive incoming telephone calls, transfer calls, and take messages accordingly.- Request, collect, and receive documents, letters, emails, and faxes, and distribute accordingly.- Proofread legal documents for spelling, grammar, and punctuation.- Manage Outlook calendars for multiple attorneys in various offices, and flag case coverage issues as needed.- Provide back-up assistance for other support staff as needed, to include collecting, scanning/documenting, distributing incoming/outgoing mail, answer phones/door, and other administrative tasks as needed.- Scan documents for attorneys.- Open and organize files.- Create and/or manage local office contributions to agency-wide Excel spreadsheets and keep track of entries.- Learn and become proficient with the NYMatters database to assist in retrieving and entering information and generating reports as necessary.- Learn and become proficient with the Paper Archive Management database to assist with the archiving and retrieval of records.- Work collaboratively and build trust relationship with attorneys and other administrative staff to ensure team approach in all work performed within the office.- Perform other duties and ad hoc tasks as necessary or assigned.
Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: - Law Department Document Specialist (LDDS) (Salary Grade 9, current starting salary $42,641, job rate $52,413) Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.- LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $36,232, job rate $44,828): There are no minimum education or experience requirements.Traineeship Coursework:If appointed at the traineeship level, you will need to complete the required coursework to advance to the full LDDS SG-9.OTHER WAYS TO QUALIFY:Eligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. OR 55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.
Additional Comments The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Bureau
Telephone (518)776-2500
Fax (518)915-7754
Email Address HR.Recruitment@ag.ny.gov
Address
Street Office of the New York State Attorney General
The Capitol
City Albany
State NY
Zip Code 12224
Notes on Applying In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email. Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity. The Office of the NYS Attorney General provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us at HR.Recruitment@ag.ny.gov or (518) 776-2500.
