Summary The Management and Program Assistant (Analysis) will be an employee of the VA Tennessee Valley Health Care System (TVHS) in Nashville, Tennessee and will support nursing services to include the Associate Director, Nursing Service, Nursing Service Chief Nurse, Chief Ward Administration, and Nurse Managers. Responsibilities Ensure the accurate identification, reporting, trending, and education to provide efficient operations and to protect the organization's resources. Reviews data and metrics for timekeeping to include Financial Services Center (FSC) liaison communication. Facilitate the design and implementation of indicators, processes and critical pathways that promote the establishment of effective monitoring of all processing functions. Coordinate and assist with effective tracking systems and conduct statistical analysis on the data to identify patterns/trends and variances. Coordinate quarterly environmental and safety inspections for the Service. Set priorities and develop strategies to achieve desired goals. Research and interpret internal and external policies, directives, survey standards and regulatory requirements. Collect data from multiple sources ensuring precise and accurate summaries are provided for reporting, tracking/trending and reviews. Identify statistically significant deviations or variances affecting the Nursing program and/or meriting additional study and recommendations based on the findings. Prepare correspondence to local and national (Congressional) inquiries. Make oral presentations to graphically present statistics and other data. Prepare written reports to graphically present statistics and other data. Provide consultation, education, user defined studies, and analysis to managers throughout the network. Establish goals and plans for the development and deployment of defined projects. Review and report all workload statistics and program functions. Assist in preparation of the annual evaluation of the Service quality management activities and the annual management briefings. Coordinate and prepare recurring or one time requested reports. Maintain assigned fund control points. Manage the flow of data, develop and manage the content of share points and databases. Work Schedule: To be determine by the needs of the Service Telework: Ad-hoc - Telework eligibility will be discussed during the interview process. Position Description/PD#: Management & Program Assistant (Analysis)/PD701910 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/01/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. /specialized experience is defined as: Experience which is in or directly related to the duties of the position to be filled such as working in a clerical and/or administrative support position in a medical/clinical setting, and which has equipped the applicant with knowledge of medical terminology, computer proficiency (databases, SharePoint, reports, etc.), correspondence procedures, collecting, compiling and tracking data for clinic management. PHYSICAL REQUIREMENTS: This position requires mobility within the TVHS environment and occasional travel to other cities for meetings and conferences. The position requires that the incumbent work occasionally at both campuses when necessary to collaborate with other TVHS staff on projects. The position may require flexible duty hours to accomplish program objectives. You will be rated on the following Competencies for this position: Administration and Management Database Management Systems Oral Communication Technical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
