At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the Executive Administrative Assistant position today!
Click here to learn more about Galen! (https://galencollege.edu/about)
Position Overview:
As an Executive Administrative Assistant at Galen College of Nursing, you will perform highly diversified administrative duties in support of Galen's Executives. This position requires efficiency with the ability to multitask, while maintaining complex schedules and managing administrative support.
Key Responsibilities:
Assist with a variety of complex administrative duties in support of College Executive offices.
Regularly prepare PowerPoints, reports, and other presentations for a variety of audiences.
Support the Board of Directors' quarterly meetings. Activities include preparing and disseminating Board materials, coordinating visit logistics, scheduling meetings, engaging with Board members and other executives on travel logistics, providing on-site meeting support, and recording meeting minutes. Travel may be required at times to support meetings.
Prepare meeting agendas and minutes in accordance with the responsibilities of the office.
Organize information in the Executive Office to ensure timely responses are provided.
Prepare and edit correspondence, presentations, reports, and print material. This includes determining the layout and format of all documents, knowledge of methods, procedures, and policies.
Correspond professionally, timely, and properly with executives and other individuals from inside and outside of the College as directed.
Maintains library of departmental documents.
Prepare meeting agendas and facilitate on-site logistics.
Manages multiple calendars, prioritizing and responding to competing requests for time.
Manages and maintains travel arrangements for individuals and groups, as needed.
Processes invoices and expense reporting.
Proactively engage in needs assessment, analysis, research, and develops creative solutions to improve processes, procedures, and policies to support the College.
Operates independently in the absence of the Executive.
Other duties as assigned.
Position Requirements:
Education: Bachelor's degree or relevant experience may be considered in lieu of education.
Experience: Experience in administrative support or analysis in a corporate environment desired, with preferably five years at the executive level.
Skills & Qualifications: Proficient writing ability and the ability to convey complex information simply is desired. Ability to always respect the confidential nature of the work and information in the Executive' s office. Ability to use all forms of communication channels the College utilizes including Zoom, Microsoft Office products, Ellucian systems, and UKG Kronos.
Physical Requirements: Must be able to sit at a desk for up to eight (8) hours.
Degree of Supervision: Minimal.
Benefits
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
Free counseling services and resources for emotional, physical, and financial well-being
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
Consumer discounts through Abenity.
Retirement readiness, rollover assistance services, and preferred banking partnerships.
Education assistance (tuition, student loan, certification support, dependent scholarships).
Colleague recognition program.
Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)
Note: Eligibility for benefits may vary by location.
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). (https://galencollege.edu/news/galen-awarded-prestigious-nln-center-of-excellence-in-nursing-education-designation)
Galen's Compassionate Care Model Values
Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
Character: I act with integrity and compassion in all I do.
Accountability: I own my role and accept responsibility for my actions.
Respect: I value every person as an individual with unique contributions worthy of consideration.
Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission (https://galencollege.edu/about/vision-mission/) .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:
Executive Administrative Assistant
Galen College of Nursing
