Junior Administrative Assistant- WEOC

SUNY Westchester Community College • Yonkers, NY • 2h ago

Location: Yonkers, NY Category: Staff Positions Posted On: Wed Mar 25 2026 Job Description:

Under general supervision, the Junior Administrative Assistant supports the Assistant Dean of Student Affairs and the Student Affairs team in coordinating administrative and programmatic functions that support student success. The incumbent provides front office and administrative support, including responding to inquiries, managing calendars, scheduling appointments, and supporting daily operations. The role includes coordinating meeting and event logistics such as room reservations, work orders, materials preparation, attendance tracking, and follow-up communication.

The position assists with the preparation of monthly reports, maintains tracking logs, and organizes program and operational data for internal reporting purposes. The incumbent also supports administrative processes including purchase requisitions, food orders, and travel requests in accordance with established procedures. Additional responsibilities include maintaining student records, files, and databases in compliance with institutional policies; preparing correspondence, spreadsheets, presentations, and mail merge projects; and proofreading materials to ensure accuracy and professionalism.

The Junior Administrative Assistant is responsible for receiving, sorting, and distributing mail, assisting with general office operations, and supporting student intake, engagement tracking, and program coordination activities. The role requires collaboration with Academic Affairs, the Business Office, and other departments to support student services initiatives, as well as performing other related duties as assigned.

Job Requirements:

REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions.

In addition, the successful candidate must demonstrate:

Strong organizational, communication, and customer service skills

Ability to manage multiple priorities and meet deadlines

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Ability to compile, organize, and present information accurately

Ability to interact effectively with a diverse student population and demonstrate a commitment to equity and inclusion

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS:

Experience in higher education, workforce development, or student services

Familiarity with student information systems or database platforms

Bilingual (Spanish/English) preferred

Experience supporting student engagement initiatives or program coordination

Additional Information:

POSITION EFFECTIVE: The position will remain open until filled.

SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

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