Office Administrator

Aston Carter • North Haven, CT • 2h ago

Hiring for an Office Administrator in North Haven!

Job Description

As an Office Administrator, you will interact with customers to provide information in response to inquiries about products and services and handle and resolve complaints. You will report to the Customer Service Manager and work Monday through Friday on the first shift.

Responsibilities

Engage in direct customer contact through phone, fax, mail, or electronic mail, addressing inquiries, order entries, online sales, pricing, product availability, scheduling, delivery dates, packaging, shipping, and customer questions.

Process warranty transactions and inform customers of current promotions and specials.

Maintain sales records including invoices, credit information, and shipping records.

Collaborate with inventory control, production, and shipping personnel to confirm delivery dates or track missing/delayed shipments.

Consult with outside sales representatives/managers on behalf of customers.

Communicate effectively with customers, outside salespersons, and company personnel.

Coordinate with the accounting department on receivables and collections, disputing fines from large retailers, and managing the RGA process due to customer complaints.

Maintain proficiency in Microsoft Office, particularly Excel and Word, and ensure efficient use of Internet access.

Keep equipment and work area in a clean and orderly condition while following prescribed safety rules and regulations.

Perform other related duties as required or directed.

Essential Skills

Excellent customer service skills

Proficiency in ERPs

Detail-oriented with strong office management abilities

Proficiency in data entry and administrative assistance

Office administration skills

Additional Skills & Qualifications

High School Diploma or GED is required

Problem-solving abilities

Technical skills to assess strengths and weaknesses and share expertise

Strong written communication skills

Commitment to quality management and organizational support

Adaptability to changes in the work environment

Consistent attendance and punctuality

Dependability in following instructions and management direction

Initiative in seeking increased responsibilities

Experience with AS400 is helpful

Familiarity with EDI program for Cowles Products is an advantage

Work Environment

You will work in an office setting located in North Haven, CT, within a modern 220,000 sq. foot facility. This facility houses factory, laboratory, and office spaces, ensuring a professional and equipped working environment. The role requires frequent walking, sitting, talking, and hearing, with occasional stooping, kneeling, crouching, or crawling. Reasonable accommodations are available to enable individuals with disabilities to perform essential functions.

Job Type & Location

This is a Contract to Hire position based out of North Haven, CT.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Haven,CT.

Application Deadline

This position is anticipated to close on Apr 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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