Order Entry Specialist

Aston Carter • Carol Stream, IL • 12h ago

Overview

We are seeking an experienced Order Entry Specialist to support a portfolio of approximately 10 large OEM customers. This role focuses heavily on order processing, customer communication, and coordination between internal teams to ensure accurate and timely fulfillment. The ideal candidate thrives in a fast-paced manufacturing setting and enjoys being a key point of contact for customers.

Key Responsibilities

Enter and manage customer orders accurately in the system

Review purchase orders and invoices for accuracy and completeness

Provide ongoing customer support related to orders, deliveries, pricing, and general inquiries

Communicate primarily via email with customers, with limited phone interaction (approximately 10%)

Review freight dates and proactively update customers on delivery timelines

Track and trace orders through fulfillment and delivery

Process, review, and follow up on customer invoices

Prepare and provide customer quotes as needed

Required Qualifications

2+ years of order entry experience

Experience working in a manufacturing environment

Strong understanding of purchase orders and invoices

Professional written and verbal customer communication skills

Computer proficiency, including Microsoft Office Suite and basic Excel

Preferred Skills & Attributes

Strong critical thinking and problem-solving mindset

Basic math skills

High attention to detail and accuracy

Ability to manage multiple priorities and customers simultaneously

Work Environment

Small office, family-oriented environment

Cubicle-style workspace

Equipment provided

Direct reporting relationship to the CEO

No weekend work; overtime only as needed

Job Type & Location

This is a Contract to Hire position based out of Carol Stream, IL.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carol Stream,IL.

Application Deadline

This position is anticipated to close on Apr 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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