Finance and Operations Coordinator, Center for Human and Planetary Health
Doerr School of Sustainability, Stanford, California, United States
New
Administration
Post Date 9 hours ago
Requisition # 108562
This position has been deemed critical by the Stanford Doerr School of Sustainability Dean's Office and is exempt from the hiring pause.
This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
About Us
The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.
For more information on the school, clickhere.
TheStanford Woods Institute for the Environmentworks to advance global sustainability through new knowledge and practical, fair solutions to pressing environmental challenges. As part of the Stanford Doerr School of Sustainability, the Woods Institute provides an interdisciplinary research hub for scholars from all seven schools at Stanford. Offering targeted research incentives as well as convening, education, and leadership programs, the Woods Institute supports faculty, researchers, and students as they investigate and advance solutions to critical climate, environment, and sustainability challenges. Working on campus and around the globe, the Woods Institute and its hosted centers and programs combine cutting edge scholarship, diverse partnerships, and deep engagement across sectors and disciplines to advance just, practical solutions for people and the planet.
The Stanford Center for Human and Planetary Health (HPH) is an interdisciplinary Center based at the Woods Institute for the Environment and the Doerr School of Sustainability that brings together researchers, educators, and practitioners to address some of the most pressing challenges facing both human health and the planet. The Center bridges the fields of environmental sustainability and human health to advance solutions to global challenges such as climate change, pollution, biodiversity loss, land-use change, and unsustainable food systems. Through collaborative research, innovative education programs, and partnerships beyond Stanford, HPH works to translate knowledge into solutions and real-world impact. Learn more about HPH here:https://hph.stanford.edu/
About the Position
The Center for Human and Planetary Health is seeking a full-time Finance and Operations Coordinator to provide administrative and operational support for the Center and the Luby Lab. This role supports financial transactions including purchasing, reimbursements, and vendor payments, while coordinating operational activities such as travel, basic personnel processes, and general administrative support. The Finance and Operations Coordinator reports to the Finance and Operations Manager for the Center for Human and Planetary Health and Luby Lab.
Working closely with the Finance and Operations Manager, the Finance and Operations Coordinator will help maintain efficient financial and administrative systems that support the Center's growing research portfolio. The ideal candidate is highly organized, detail-oriented, and proactive, with strong financial and administrative skills and the ability to manage multiple priorities in a fast-paced academic environment.
This is an exciting opportunity to join a growing and highly collaborative team working at the forefront of human and planetary health. The role offers opportunities to develop expertise in supporting an expanding portfolio of interdisciplinary research programs and global collaborations.
Your Responsibilities will include:
Financial Coordination
Coordinate financial transactions and administrative processes for the Center for Human and Planetary Health and the Luby Lab, including purchasing, reimbursements, and vendor payments using Stanford financial systems (e.g. Oracle Financials, iProcurement, Easy Pay, Egencia) in compliance with university policies.
Process P-card and T-card transactions and support expense reimbursements in compliance with university policies.
Assist with equipment requests, vendor setup, and vendor selection, including gathering quotes and required documentation.
Route invoices for approval and payment in accordance with Stanford policies.
Compile and review transaction data for accuracy, resolve routine discrepancies, and escalate more complex issues to the Finance and Operations Manager as needed.
Maintain financial files and documentation in accordance with established procedures.
Operations Support
Coordinate scheduling and logistics for Luby Lab meetings.
Assist with the preparation and submission of hiring paperwork for student workers, temporary staff, and contingent employees.
Coordinate onboarding and offboarding logistics with Woods HR, IT, and facilities teams.
Track equipment inventories and supplies used to support program and lab operations.
Organize and maintain operational documentation and shared files, including financial and administrative records, in Google Drive and internal tracking tools.
Coordinate and monitor the completion of routine maintenance services.
Assist with coordinating office moves and minor renovation projects.
Provide input on administrative workflow improvements and support the implementation of process updates.
Travel and Logistics
Coordinate travel for HPH and Luby Lab members, including complex international itineraries and lodging, in alignment with Stanford travel policies.
Coordinate travel and lodging for invited speakers, collaborators, and visiting researchers, including coordination of honoraria and reimbursement processing.
Support logistical coordination associated with international projects and collaborations.
Coordinate international shipments associated with HPH and Luby Lab projects.
Other
Provide backup administrative and operational support to the Program and Communications Coordinator for event logistics and other program activities as needed.
Provide backup administrative and operational support to the Woods admin and events team.
-
- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
To be successful in this position, you will need:
High school diploma and four years of administrative experience, or a combination of education and relevant experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
In addition, our preferred qualifications include:
3-5 years of experience supporting financial administration in an academic or grant-funded environment.
Experience supporting research programs, faculty-led projects, or interdisciplinary teams in a university or research setting.
Demonstrated experience supporting purchasing, reimbursements, and financial transactions in an academic, research, or grant-funded environment.
Strong knowledge of Stanford University systems and policies.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong interpersonal skills and ability to work collaboratively with faculty, staff, and external partners.
Proficiency with office software, spreadsheets, and financial tracking tools.
Experience coordinating international travel and logistics.
Interest in or familiarity with human and planetary health, environmental sustainability, or global health research.
-
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
The expected pay range for this position is $39.20 to $45.56 per hour.
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
Schedule: Full-time
Job Code: 4098
Employee Status: Regular
Grade: F
Requisition ID: 108562
Work Arrangement : Hybrid Eligible
