Some of what you'll be doing:
As an Accounts Payable Analyst, you will ensure timely and accurate payment of all Port financial obligations, through processing and auditing supplier set-up and change, assisting with payment requests to ensure accuracy and appropriateness and applying accounting controls to ensure compliance with procurement policies and procedures, and state and federal tax requirements.
You will facilitate the collection, organization, and review of required documents for appropriate set-up of new suppliers and change requests.
You will perform and document the authentication, validation, and analytical review of supplier information to detect and prevent loss of public funds and to maintain data integrity of Supplier Master File.
You will audit Supplier Master Files to identify operational deficiencies and risks.
You will adhere to Accounting Financial Reporting (AFR) department's policies related to supplier management and follow standardize process for on-boarding new suppliers and managing supplier updates.
You will be responsible for setting up and documenting suppliers' tax classification for accuracy and completeness for tax reporting, including international suppliers.
You will assist Accounts Payable Supervisor on annual 1099 tax reporting.
You will manage intake and inquiries from internal departments and external suppliers, oversee supplier setup requests, and maintain strong working relationships with suppliers and operational teams to ensure smooth, accurate, and timely support.
You will assist and provide back-up to other Accounts Payable staff as needed.
Who you are:
Experienced - You have two (2) years of experience with financial systems and tools, including accounts payable and reporting.
Desired - We hope you possess degree in accounting, or finance.
Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Proficient - You have knowledge of intermediate internal controls over supplier management and payment processing, including cyber fraud prevention. You have knowledge of federal, state and local regulatory agencies and related regulations, guidelines and procedures as they relate to Accounts Payable, specifically 1099 reporting. You have knowledge of principles and processes for providing customer service, including assessing customer needs, meeting quality standards for services, and evaluating customer satisfaction.
Efficient Communicator - You possess effective verbal, written, and active listening communication skills. You can write concise, organized, and clear communications to internal and external customers and can engage others in active, open, and productive dialogue.
Analytical Problem-Solver - You have analytical and problem-solving skills, attention to detail, and high level of accuracy by thorough self-review. You also have time management skills including prioritizing work and meeting deadlines.
Technically Skilled - You possess knowledge of and proficiency with complex accounting/payment systems, especially Accounts Payable and vendor management systems, including queries, and functional knowledge of system. You also have knowledge of Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, SharePoint).
What else you need to know:
Work Schedule - Your normal work schedule will be Monday - Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role. You may be required to work during emergencies outside of your regular business hours.
Work Environment - This work will take place in a hybrid/in-office setting at Management's discretion.
Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Overtime Eligible - You are eligible for overtime pay in this role.
Why you'll love it here:
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the " Collective Bargaining Agreement " or contact the appropriate Union Representative for specific information related to benefits and eligibility.
Healthcare - Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave - At least one hour of sick leave for every 40 hours worked.
Holidays - More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans - A pension and additional savings plans to prepare for your future after the Port.
Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family.
Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential.
Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced.
Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Why the Port of Seattle:
Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .
Our vision is to create a Port that mirrors - throughout its breadth of operations and services and within its leadership - the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .
Location: Downtown Seattle
Organization: AFR Disbursements
Employee Status: Regular
Schedule: Full-time
Posting Expires: Apr 4, 2026, 1:59:00 AM
Minimum Salary: 42.78
Midpoint Salary: 57.89
Req ID: 004086
The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.
