Administrative Coordinator

Childrens Hospital of The King's Daughters • Norfolk, VA • 1h ago

GENERAL SUMMARY

The Administrative Coordinator is responsible for providing a variety of administrative and support functions in a dynamic environment with high attention to detail. Responsibilities include supporting management and departmental leadership with meeting correspondence, coordination of data, and preparation of presentation materials. The Administrative Coordinator is an independent problem solver and responsible for organizing the workload to meet the established priorities across numerous departments. Reports to department leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Functions in a professional collaborative role supporting a variety of departments and multidisciplinary teams.

Performs data coordination and aggregation to support a variety of special projects, including operational dashboards, workflow analyses and process improvement.

Plans and writes departmental communication and supports various departmental management with meeting coordination, scheduling, correspondence, and other communication.

Develops presentation materials using MS PowerPoint, writes talking points, and scripts for key meetings and events.

Maintains files and the integrity of confidential information, including but not limited to patient records, correspondences, data, and other related information.

Screens visitors and triages phone calls.

Coordinates special functions, which may include catering logistics and travel arrangements.

Oversees a variety of administrative functions across various departments, including mail distribution, requisitions, invoices, expense reports, and check/disbursement request.

Facilitates new employee orientation and departmental training on policies and procedures.

Liaises with other departments including, but not limited to, Information Services, Human Resources, and Payroll to coordinate various daily needs.

Performs all other duties as assigned.

LICENSES AND/OR CERTIFICATIONS

Required Licenses and/or Certifications

None required.

Preferred Licenses and/or Certifications
None preferred.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Required Education and Experience
HS Diploma or equivalent required.
1-2 years' relevant office or healthcare experience required.
Previous experience in office management or prior role with administrative support experience is required.

Preferred Education and Experience
3 or more years' relevant clinical office or healthcare experience preferred.
Project management experience preferred.

Required Knowledge, Skills and Abilities
Demonstrated ability to work independently with minimal supervision, including solving problems.
Strong proficiency and technical aptitude in MS Office products, including Excel, PowerPoint, Outlook and Word.
Proficiency in adopting new technology and tools for effective work.
Excellent organizational and multi-tasking skills with high attention to detail.
Exceptional interpersonal skills and professionalism when dealing with diverse constituencies.
Confident in communicating and interacting with various levels of management and multidisciplinary teams.
Ability to travel to various locations as required for the performance of job role.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, temperature and the like.

PHYSICAL REQUIREMENTS

Click here to view physical requirements. (https://www.chkd.org/uploadedFiles/Documents/Employees/Category%20A%20Jobs.pdf)

Similar Jobs

Account Manager I

Renaissance • Virginia Beach, VA • 2h ago

Management & Administrative

About Renaissance When you join Renaissance®, you join a global leader in pre-K-12 education technology! Renaissance's solutions help educators analyze, customize, and plan personalized learning paths for students, allow...

2h ago

Go to Apply

Information Technology Service Management Manager - Remote

Ferguson Enterprises, LLC. • Newport News, VA • 7h ago

Management & Administrative

Job Posting: Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex pr...

7h ago

Go to Apply

(NAVY GATEWAY INNS & SUITES NW ANNEX CHESAPEAKE) GUEST SERVICE REPRESENTATIVE I

Navy Exchange Services (NEX) • Chesapeake, VA • 14h ago

Management & Administrative

Title: (NAVY GATEWAY INNS & SUITES NW ANNEX CHESAPEAKE) GUEST SERVICE REPRESENTATIVE I Location: United States-Virginia-Chesapeake Job Number: 260000ZP Job Summary : Serves as first point of contact with guests at a...

14h ago

Go to Apply

Area Manager II

Amazon • Chesapeake, VA • 16h ago

Management & Administrative

Description Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team as an Area Manager. In th...

16h ago

Go to Apply

Administrative Technician

Robert Half • Newport News, VA • 1d ago

Management & Administrative

Description We are looking for a detail-oriented Administrative Technician to join our team on a long-term contract basis in Newport News, Virginia. This role is vital in supporting court-related cases and ensuring the e...

1d ago

Go to Apply

Customer Service Representative

U-Haul • Hampton, VA • 1d ago

Management & Administrative

Location: 1023 W Mercury Blvd, Hampton, Virginia 23666 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service...

1d ago

Go to Apply

Customer Service Representative

Waste Connections • Norfolk, VA • 1d ago

Management & Administrative

Are you a High Energy CSR? Do you have Call Center experience? Bay Disposal is looking for a High Energy Customer Service Representative to join the team at our Hauling location in Norfolk, VA. DUTIES AND RESPONSIBILITIE...

1d ago

Go to Apply

Customer Service Representative

TEKsystems • Hampton, VA • 1d ago

Management & Administrative

Description We are hiring for one of the leading digital e-commerce marketplace platforms in the US. Recently,the company became the subsidiary of a Fortune 500 international company and we are looking to expand our serv...

1d ago

Go to Apply

Part Time Administrative Assistant

ColonialWebb • Chesapeake, VA • 1d ago

Management & Administrative

Part Time Administrative Assistant Chesapeake, VA 23320 Administrative Assistant ColonialWebb is seeking a high-energy, friendly and organized Administrative Assistant to join our Industrial Refrigeration team. This part...

1d ago

Go to Apply

(USA) Overnight Stocking Coach, Non-Complex, Management

Walmart • Chesapeake, VA • 1d ago

Management & Administrative

Position Summary... What you'll do... Leads and develops teams effectively by teaching training and actively listening to associates touring stores and providing feedback TourtoTeach communicating and collaborating with...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.