Administrative Coordinator

Aston Carter • Redmond, WA • 1h ago

The coordinator plays a pivotal role in providing high-level administrative support by conducting research, managing information requests, and performing clerical tasks. As an information and communication manager for the office, the coordinator ensures seamless operations and communication.

Responsibilities

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute incoming correspondence, including faxes and emails.

Prepare responses to correspondence containing routine inquiries.

Serve as the main point of coordination between business guests, managers, stakeholders, and internal partners.

Contribute to business guest onboarding and offboarding, credential management, system updates, equipment coordination, and ongoing request tracking.

Act as the point of contact for all business guest questions.

Manage requests and respond to emails efficiently.

Track requests and manage onboarding/offboarding processes.

Coordinate equipment ordering and handle additional business guest management needs.

Provide support for ad-hoc requests.

Essential Skills

Minimum 2 years of experience with program or administrative coordination, including scheduling, task tracking, follow-ups, and logistics coordination.

Minimum 2 years of experience with coordination tools, such as Excel, Outlook, Teams, calendaring, and SharePoint.

Minimum 2 years of experience with process and operations support, including documentation, status reporting, and maintaining logs or trackers.

Additional Skills & Qualifications

Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.

Ability to work independently and manage one's time effectively.

Ability to keep information organized and confidential.

Previous experience with Microsoft Word, Excel, and PowerPoint.

High school diploma or GED required.

0-2 years of related experience required.

2+ years of administrative or business support experience.

Experience supporting leaders in a fast-paced environment.

Proficiency with tools such as Outlook, Teams, Excel, and PowerPoint.

High discretion, organization, and follow-through.

Work Environment

This position offers the flexibility of remote work, with a preference for candidates located in the Pacific time zone. The role requires adaptable working hours, as long as coverage and responsiveness are maintained. The work schedule is Monday through Friday, 20 hours a week, with the possibility of extension until the next fiscal year. The supplier will provide a standard laptop and two monitors for the role.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Mar 31, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Similar Jobs

Sales Manager

Xylem • Seattle, WA • 9min ago

Management & Administrative

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operati...

9min ago

Go to Apply

Administrative Assistant, Worldwide Fulfillment by Amazon

Amazon • Seattle, WA • 1h ago

Management & Administrative

Description The Worldwide Amazon Stores organization is looking for an Administrative Assistant who wants to work in a fast-paced, exciting, and growing organization. We are seeking an exceptionally talented, dependable,...

1h ago

Go to Apply

Administrative Assistant, Worldwide Fulfillment by Amazon

Amazon • Bellevue, WA • 1h ago

Management & Administrative

1h ago

Go to Apply

Account Manager I

Renaissance • Seattle, WA • 1h ago

Management & Administrative

About Renaissance When you join Renaissance®, you join a global leader in pre-K-12 education technology! Renaissance's solutions help educators analyze, customize, and plan personalized learning paths for students, allow...

1h ago

Go to Apply

Manager Coding - Remote - Most states eligible

Providence St. Joseph Health • Seattle, WA • 4h ago

Management & Administrative

Description Manager Coding - Remote - Most states eligible. Revenue Cycle Shared Services reflect the Providence employees who work throughout Providence St. Joseph Health in revenue cycle systems and structures in suppo...

4h ago

Go to Apply

Supervisor Customer Service

Horizon Air • Seatac, WA • 7h ago

Management & Administrative

Company Horizon Air The Team Guided by our purpose, core values, and leadership principles, we are creating an airline people love. Our managerial teams set the strategies and operational plans to ensure the success of o...

7h ago

Go to Apply

Customer Service Representative

U-Haul • Seattle, WA • 7h ago

Management & Administrative

Compensation Range: $21.30 to $23.50 Hourly Location: 2601 15th Ave W, Seattle, Washington 98119 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated pe...

7h ago

Go to Apply

Utilities Industry Consultant/CIS transformation

Accenture • Kirkland, WA • 12h ago

Management & Administrative

Within Accenture's Utilities (Energy Retail and Customer Experience) Practice, We use our deep industry expertise in digital customer engagement and operations, connected energy services and customer platforms to help re...

12h ago

Go to Apply

Utilities Industry Consultant/CIS transformation

Accenture • Redmond, WA • 12h ago

Management & Administrative

12h ago

Go to Apply

Utilities Industry Consultant/CIS transformation

Accenture • Seattle, WA • 12h ago

Management & Administrative

12h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.