Administrative Coordinator

Aston Carter • Redmond, WA • 1h ago

The coordinator plays a pivotal role in providing high-level administrative support by conducting research, managing information requests, and performing clerical tasks. As an information and communication manager for the office, the coordinator ensures seamless operations and communication.

Responsibilities

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Open, sort, and distribute incoming correspondence, including faxes and emails.

Prepare responses to correspondence containing routine inquiries.

Serve as the main point of coordination between business guests, managers, stakeholders, and internal partners.

Contribute to business guest onboarding and offboarding, credential management, system updates, equipment coordination, and ongoing request tracking.

Act as the point of contact for all business guest questions.

Manage requests and respond to emails efficiently.

Track requests and manage onboarding/offboarding processes.

Coordinate equipment ordering and handle additional business guest management needs.

Provide support for ad-hoc requests.

Essential Skills

Minimum 2 years of experience with program or administrative coordination, including scheduling, task tracking, follow-ups, and logistics coordination.

Minimum 2 years of experience with coordination tools, such as Excel, Outlook, Teams, calendaring, and SharePoint.

Minimum 2 years of experience with process and operations support, including documentation, status reporting, and maintaining logs or trackers.

Additional Skills & Qualifications

Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.

Ability to work independently and manage one's time effectively.

Ability to keep information organized and confidential.

Previous experience with Microsoft Word, Excel, and PowerPoint.

High school diploma or GED required.

0-2 years of related experience required.

2+ years of administrative or business support experience.

Experience supporting leaders in a fast-paced environment.

Proficiency with tools such as Outlook, Teams, Excel, and PowerPoint.

High discretion, organization, and follow-through.

Work Environment

This position offers the flexibility of remote work, with a preference for candidates located in the Pacific time zone. The role requires adaptable working hours, as long as coverage and responsiveness are maintained. The work schedule is Monday through Friday, 20 hours a week, with the possibility of extension until the next fiscal year. The supplier will provide a standard laptop and two monitors for the role.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Mar 31, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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