Administrative Assistant III Aftercare Services OurLegacy

AdventHealth • Maitland, FL • 4h ago

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

900 WINDERLEY PL

City:

MAITLAND

State:

Florida

Postal Code:

32751

Job Description:

Shift: Monday-Friday 8:30am-5:00pm some events on weekends and nights.

Address: 900 Winderley Place Suite 2200 Maitland, FL 32751

Provides administrative support to the leadership team and staff.

Manages calendars and assists with scheduling.

Handles daily issues and provides project oversight as requested.

Greets visitors and assists them as needed.

Answers incoming calls, routes to appropriate personnel, records messages, and retrieves voicemails.

Opens, sorts, and routes office mail, and acknowledges receipt of packages and special deliveries.

Organizes meetings, orders meals, reserves locations, and prepares meeting materials.

Composes and edits letters, memos, and other correspondence. Maintains the filing system.

Coordinates travel arrangements, including lodging, flights, transportation, and event registration.

Prepares expense reports, tracks vendor payments, monitors check distribution, and maintains detailed records.

Creates PowerPoint presentations and spreadsheets for various projects or events.

Performs other duties as assigned

Knowledge, Skills, and Abilities:

Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing, and databases [Required]

Filing skills [Required]

Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required]

Ability to easily grasp complex situations [Required]

Ability to work independently and as a team member, as well as accept direction [Required]

Ability to communicate appropriately with all levels of staff and guests [Required]

Ability to pass standard clerical skills test [Required]

Ability to excel in deadline-driven, high-volume environments [Preferred]

Knowledge and use of mainframe and other resources [Preferred]

Must be resourceful and dependable [Required]

Must exhibit exceptional attention to detail [Required]

Critical thinking skills [Required]

Ability to coordinate many projects simultaneously and work under stress and stringent deadlines without becoming overwhelmed [Required]

Excellent written and verbal communication skills, including the ability to communicate effectively in English, both verbal and written [Required]

Exceptional customer service skills [Required]

Excellent ability to manage multiple, diverse, and detailed tasks and/or projects ensuring appropriate priorities [Required]

Able to conduct assigned work in either a fully remote or hybrid work environment [Required]

Additional languages [Preferred]

Basic accounting skills [Preferred]

Education:

Associate [Required]

Field of Study:

in secretarial science or business

Work Experience:

1+ of experience in office/secretarial work [Required]

5+ of secretarial experience in fast-paced environment [Preferred]

Previous project management experience [Preferred]

Previous scheduling experience [Preferred]

Additional Information:

An equivalent combination of education and relevant work experience may be considered in lieu of the stated degree requirement:?

Associates degree AND 1+ year of experience OR

High School Grad or Equiv AND 3+ years of experience

Licenses and Certifications:

N/A

Physical Requirements: (Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$39,975.50 - $74,354.40

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative & Executive Services

Organization: AdventHealth Orlando

Schedule: Full time

Shift: Day

Req ID: 151594481

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