Administrative Assistant 1
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Administrative Assistant 1
Salary
$42,889.60 - $63,044.80 Annually
Location
Des Moines - 50313 - Polk County, IA
Job Type
Full-time
Job Number
26-02592
Agency
427 Department of Inspections, Appeals & Licensing
Opening Date
03/25/2026
Closing Date
4/9/2026 11:59 PM Central
LinkedIn Tag
LI-POST
Point of Contact
Jennifer Ware, jennifer.ware@dia.iowa.gov
Description
Benefits
Questions
Job Description
The Iowa Department of Inspections, Appeals, and Licensing (DIAL) is seeking a highly motivated, solution-oriented, skilled individual to join our Fire Bureau and serve as an Administrative Assistant 1 (AA1) in Des Moines, Iowa.
Who We Are
DIAL is a multifaceted regulatory agency charged with protecting the health, safety, and well-being of Iowans.
The Administrative Assistant 1 position is responsible for monitoring the Bureau's financial position, maintaining Bureau supplies, equipment, and vehicles, and manages inspector work distribution and our Fire Bureau licensing programs.
At DIAL our mission is toAchieve Compliance Through Education, Regulation, and Due Process for a Safe and Healthy Iowa. To accomplish our Mission, the individual selected for this position will interact with various internal and external customers in a professional, courteous, and non-intimidating manner.
What We're Seeking
The successful candidate for this fast-paced position is a motivated, organized, and detail-focused individual. Applicants should have a proven track record of completing tasks within strict deadlines, sound judgment and decision-making abilities, and excellent customer service skills. Desired qualifications include:
A self-motivated leader who takes initiative, with a strong understanding of process improvement with a great attention to detail.
High level of organizational and time management skills with effective management of projects.
Excellent written/verbal communication and interpersonal skills and displays a commitment to providing high-quality services and responding to a high volume of inquiries.
A leader who demonstrates problem-solving skills and is adaptable and flexible.
Knowledge of business principles involved and coordination of people and resources.
Displays high standards of professional and ethical conduct.
High level of data management experience and able to navigate licensure requirements proficiently.
What You'll Do
You will be an integral member to the Fire Bureau, providing direct support to the Department's Health and Safety Division by:
Supporting division-wide processes, policies and procedures, in collaboration with our teams.
Follow procedures and Iowa Code to review, coordinate, and assess multiple licensing applications across many program areas for licensure approval.
Making independent decisions, following guidelines, to coordinate, monitor and manage bureau needs.
Recommend new or improved procedures for standardizing, modernizing and simplifying processes that help to improve outcomes and collaboration between staff.
Facilitates changes to the licensure processes procedures when legislative or rulemaking changes occur.
Support the Flammable Liquids and Fireworks Program.
Assist in key functional areas of the Fire Bureau by handling requests for information, maintaining inventory and purchasing, as well as fee processing.
Support the inspection and complaint process for the state facilities inspected.
Why Join Us?
In addition to providing a positive work environment, we offer a great compensation package for all our full-time employees, including:
Excellent pay and benefits package
Biweekly vacation accrual and separate sick leave.
Iowa Public Employees Retirement System (IPERS) retirement package
Optional 401A plan with employer contributions
Employee discount programs from a variety of vendors (vision, cellular, fitness, recreation, season passes, travel, etc.)
Retirement Investor's Club (Employer Sponsored Retirement Plan)
Flexible Spending Account
Work-life balance with paid holidays, generous leave, and consistent scheduling
Additional Information
The State of Iowa is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, sexual orientation, gender identity, national origin, religion, age, disability, or any other characteristic protected by law.
The State of Iowa complies with the Americans with Disabilities Act. Applicants with disabilities may request reasonable accommodation in the application and selection process.
Veterans and eligible spouses will be given preference in the application process. Proof of veteran status will be required.
Criminal check required.
E-Verify and Right to Work
The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
Graduation from an accredited four-year college or university with a bachelor's degree in any field.
A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.
Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant
For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class\and\pay/JobClassDescriptions/AdministrativeAssistant1-00708-90708.pdf) .
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?
Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated with a Bachelor's Degree from an accredited college/university?
Yes
No
04
How many years do you have of a combination of full-time work experience in accounting, secretarial or office support work involving: collecting, compiling, reporting, examining and/or editing numerical data; coding/qualifying persons for benefits, licenses or other transactions; preparing/keeping budgetary accounts and projections; organizing/implementing office support operations; advising on procedural processes; or other work which provided direct support/exposure to substantive agency programs AND/OR post high school education? 30 semester hours of course work equals one year of experience.
I do not have any of the combined education and/or experience
Less than two years of the combined education and/or experience
Two years to less than four years of the combined education and/or experience
Four years or more of the combined education and/or experience
05
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant or Human Resources Technical Assistant for the State of Iowa?
I am not a State of Iowa employee
Less than 12 months of the required experience
12 months or more of the required experience
Required Question
Employer
State of Iowa
Agency
427 Department of Inspections, Appeals & Licensing
Address
6200 Park Avenue; Suite 1
Des Moines, Iowa, 50321
Website
https://dia.iowa.gov/
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