Office Assistant

The Salvation Army • Toms River, NJ • 20h ago

Overview

The Office Assistant provides administrative support to the Corps Officers, exhibiting a high level of initiative, discretion, sound judgment, and knowledge of policies and procedures related to all administrative duties.

Responsibilities

Manage weekly financial transactions, including deposits and reporting of financial figures.

Maintain and update spreadsheets for 'Thank You' acknowledgments, gift cards, and gift-in-kind reports.

Coordinate the dispatch of 'Thank You' letters for significant contributions.

Process and code invoices, ensuring accurate departmental expense tracking.

Perform regular filing and document management tasks.

Collaborate annually with leadership to develop and monitor the organizational budget.

Manage office supply orders and maintain vendor relationships.

Prepare and submit housing and financial reports for the Board of Social Services.

Provide oversight to Food Pantry including ordering food from Foodbank.

Verify client accommodations and complete necessary documentation for housing assistance.

Generate and manage hotel vouchers for clients, ensuring sequential tracking and documentation.

Prepare and submit monthly and quarterly financial request letters and supporting documentation.

Prepare and print Sunday bulletin.

Coordinate with CO to assist with monthly headquarters reporting.

Supervise and support receptionist, providing backup assistance as needed.

Coordinate volunteer activity including headquarters paperwork for volunteers.

Attend and take minutes at monthly Ad Board meetings and any relevant committee meetings.

Seasonal Thanksgiving/ Christmas:

Develop and update sign-up applications for Thanksgiving and Christmas events.

Organize appointment scheduling for Thanksgiving, creating and distributing time labels for both applications and client postcards.

Coordinate Christmas event scheduling, including printing appointment letters after determining family allocations for each time slot.

Monitor and report on Kettle income during the holiday season.

Track and report income and expenses related to the Annual Dinner event.

Other duties within the scope of the role as assigned by supervisors.

Qualifications

Minimum of 1 year of administrative experience.

Excellent communication, management, and organizational skills.

Proficiency in working with Microsoft Office programs (Outlook, Teams, Excel).

Ability to work independently and with a team.

Ability to interact with staff, clients, visitors, and the community in a friendly and professional manner.

Must understand and support The Salvation Army's mission as a church and a social services organization.

Job LocationsUS-NJ-Toms River

Job ID 2026-15119

Category Administrative

Compensation Min USD $25.00/Hr.

Compensation Max USD $25.00/Hr.

Type Regular Part-Time

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