Administrative Assistant IV

Actalent • Clayton, NC • 2h ago

Job Description

As an Administrative Assistant IV, you will provide comprehensive administrative, clerical, and operational support to ensure the smooth functioning of the department. You will assist the Project Vice President, Project Director, and departmental leadership with a wide range of responsibilities, including document management, calendar coordination, meeting planning and logistics, internal communications, and event organization. Your role will also involve coordinating travel arrangements, preparing high-quality presentations, supporting onboarding processes, and tracking key performance indicators (KPIs). Collaborating closely with the project management team, this position requires a high degree of professionalism, discretion, and confidentiality.

Responsibilities

Manage document organization and retrieval for departmental efficiency.

Coordinate and manage complex calendars for departmental leadership.

Plan and organize meetings, including logistics and internal communications.

Organize events and coordinate onsite activities.

Arrange travel and accommodations for department leaders.

Prepare and deliver high-quality presentations.

Support onboarding processes for new team members.

Track and report key performance indicators (KPIs).

Collaborate with the project management team to ensure seamless operations.

Essential Skills

Bachelor's degree in business administration or related field from an accredited university or equivalent education and experience.

Minimum of 7 years of experience in an administrative role, preferably in a pharmaceutical environment.

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Strong problem-solving skills and ability to navigate complex assignments.

Ability to thrive in dynamic and ambiguous environments.

Excellent organizational and prioritization skills.

Clear and proactive communication skills.

Additional Skills & Qualifications

Experience in a pharmaceutical environment preferred.

Ability to integrate data and information into useful tools/communication.

Experience with data entry and calendar management.

Experience in booking flights and managing sensitive meetings.

Job Type & Location

This is a Contract position based out of Clayton, NC.

Pay and Benefits

The pay range for this position is $34.50 - $34.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Clayton,NC.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

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