Administrative Coordinator

Robert Half • Menomonee Falls, WI • 2h ago

Description We are looking for a detail-oriented Administrative Coordinator to provide high-level support to our Construction, Design, and Development Team in Menomonee Falls, Wisconsin. This role requires exceptional organizational skills and the ability to handle sensitive information with professionalism and discretion. As a Contract to permanent position, this opportunity offers the potential for long-term growth within the organization.

Responsibilities:

Direct incoming inquiries from the company website to the appropriate team members.

Collect, review, and distribute departmental mail on a daily basis.

Manage invoicing, check requests, and budget updates using relevant software systems.

Coordinate travel arrangements, event registrations, and expense reporting for team members.

Maintain and order department office supplies, ensuring inventory is well-stocked.

Schedule and prepare materials for meetings, including documenting notes and follow-up actions.

Support the Executive Team by managing calendars, booking travel, and handling expense reports.

Organize department events, milestones, and celebratory gatherings.

Oversee department-wide data entry, ensuring accuracy and timeliness for ongoing projects.

Maintain and update department templates, SharePoint sites, and document libraries. Requirements - Proven experience in administrative or coordinator roles, preferably within construction or real estate industries.

Strong proficiency in managing schedules, calendars, and meeting logistics.

Familiarity with invoicing, expense reporting, and budget management processes.

Excellent written and verbal communication skills, with attention to detail.

Ability to handle confidential information with discretion and professionalism.

Proficiency in Microsoft Office Suite, SharePoint, and other data management tools.

Experience with AI tools or software for process automation is a plus.

Ability to adapt quickly and provide backup support during peak periods or staff absences. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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