Administrative Assistant

Actalent • New Freedom, PA • 2h ago

Job Title: Engineering AssistantJob Description

We are seeking an administrative coordinator to support purchasing and material coordination activities onsite at a renowned commercial HVAC and Controls/Automation company. This role will serve as a liaison between Power Electronics Engineering and Finance/Procurement, managing purchase orders, tracking incoming materials, and reducing administrative workload for engineers. Additionally, this position offers an opportunity to gain exposure to project coordination and project management fundamentals.

Responsibilities

Coordinate purchase order requests between Power Electronics engineers and Finance/Procurement.

Collect and validate purchasing information including quotes, vendor details, part descriptions, quantities, and project/charge codes.

Submit PO request packages using standard processes and track approvals and status through completion.

Maintain a PO tracker to monitor approvals, delivery dates, receipts, and open issues.

Coordinate with receiving/warehouse personnel and notify engineers when parts arrive.

Perform initial incoming part checks (part number, quantity, visible condition) and document discrepancies.

Maintain organized documentation for quotes, POs, packing slips, receipts, and related communications.

Support PO closeout and invoice matching by confirming receipt status with Finance.

Assist with material tracking and delivery follow-ups for engineering activities.

Support basic project coordination tasks such as action tracking, meeting notes, and status updates.

Gain exposure to cross-functional workflows involving engineering, procurement, and finance.

Essential Skills

Experience in purchasing, procurement, finance, or related workflows.

Excellent communication and organizational skills.

Proficiency with MS Office.

Strong organizational skills and attention to detail.

Ability to communicate professionally and clearly with engineering and finance stakeholders.

Additional Skills & Qualifications

Associate's or Bachelor's degree preferred, or equivalent administrative or operations experience.

Experience in an engineering, manufacturing, or hardware-related environment.

Familiarity with purchase order or procurement systems.

Exposure to receiving, material handling, or inventory coordination.

Interest in learning project management or project coordination skills.

Work Environment

This position is based onsite at the JADEC facility. The role offers long-term engagement and exposure to project management practices.

Job Type & Location

This is a Contract position based out of New Freedom, PA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Freedom,PA.

Application Deadline

This position is anticipated to close on Apr 6, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

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