Administrative Professional

Colliers Engineering & Design • Mclean, VA • 10h ago

Overview

Colliers Engineering & Design is seeking an Administrative Professional to work in our McLean, VA office. This Administrative Professional will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.

Perform scanning and filing duties.

Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.

Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.

Scan, save and distribute all incoming mail to the appropriate person.

Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.

Manage telephone calls for assigned staff, as required.

Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.

Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.

Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.

Assist Human Resources with new hire tasks such as workspace set up.

Act as a liaison with Corporate Services.

Communicate with clients as directed by Project Manager.

Assist with submitting and receiving deliverables via various processes and procedures.

Assist in updating and maintaining internal and client databases.

Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.

4+ years of related office experience.

Notary public preferred.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to prioritize and multi-task.

Proficient in Microsoft Office Suite/O365 applications.

Ability to problem-solve.

Resourceful and proactive.

Display professionalism in handling sensitive and confidential information.

Ability to identify, analyze, communicate, and implement process improvements.

Ability to support remote management.

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that Inclusion & Belonging continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

Similar Jobs

Armed Security Officer- USPTO

Allied Universal • Alexandria, VA • 50min ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

50min ago

Go to Apply

Action Officer / Business Operations Strategic Planner

ANSER • Alexandria, VA • 51min ago

Management & Administrative

Company Overview: ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful soluti...

51min ago

Go to Apply

Chief of Staff

Citizenship and Immigration Services • Washington, DC • 53min ago

Management & Administrative

Summary Protect your homeland and defend your culture. Join USCIS, America's frontline defense against illegal foreign infiltration and fraud. As a Chief of Staff, you will provide financial, human capital and administra...

53min ago

Go to Apply

DISA Business Development Manager

Amentum • Fort Meade, MD • 59min ago

Management & Administrative

Amentum is seeking a Business Development (BD) professional to accelerate Amentum's growth within the National Defense and Intelligence Communities; specifically, the Fort Meade customers. The successful candidate must h...

59min ago

Go to Apply

Deputy Chief Future Operations and Plans

Joint Activities • Fort Meade, MD • 1h ago

Management & Administrative

Summary About the Position: This position is a DOD Cyber Excepted Service (CES) personnel system position in the Excepted Service under 10 USC 1599f. Employees occupying CES positions are in the Excepted Service and must...

1h ago

Go to Apply

Regional Sales Manager - Federal Civilian (DOJ)

Palo Alto Networks • Reston, VA • 1h ago

Management & Administrative

Our Mission At Palo Alto Networks®, we're united by a shared mission-to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology an...

1h ago

Go to Apply

Data Scientist (Data Management)

Immigration and Customs Enforcement • Fairfax, VA • 7h ago

Management & Administrative

Summary View Common Definitions of terms found in this announcement. Organizational Location: This position is located in the Department of Homeland Security, U.S. Immigration and Customs Enforcement, Homeland Security I...

7h ago

Go to Apply

Federal Operations Manager

RGP • Washington, DC • 7h ago

Management & Administrative

The Federal Operations Manager is responsible for driving operational rigor across federal growth and delivery within RGP's Public Sector practice. This role establishes and manages the processes, tools, reporting, and c...

7h ago

Go to Apply

Disposal Operations Management Trainee - Washington, PA

WM • Washington, DC • 7h ago

Management & Administrative

I. Job Summary The Disposal Operations Management Trainee (DOMT) position is part of a required developmental training program lasting up to 18 months. The duties and responsibilities are under the direction and supervis...

7h ago

Go to Apply

Disposal Operations Management Trainee - Washington, PA

WM • Alexandria, VA • 7h ago

Management & Administrative

7h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.