Administrative Assistant - Admin

Health Advocates Network • Central Islip, NY • 1h ago

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in Central Islip, NY. These are registry positions with our company.

Pay Rate: $18 / hour

Shift details:

M-F: 8am - 5pm

Job Duties:

Must be able to provide high-level admin support by:

... Complete mandatory Federal CMS reports, data entry and tasks required for federal reimbursement,

... Maintain RO compliance with Federal nursing home performance measures for surveillance activities,

... Creates and maintains files according to Federal and NYS requirements,

... Enter survey data in Central Office electronic Federal reporting systems,

... Create survey letters to providers and track survey even status in Federal systems,

... Primary phone contact for complainants, providers, public and staff,

... Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents for FOIL (Freedom of Information Law) requests, Inter and Intra-agency requests, internal needs and public distribution.

... Draft and submit letters to Records Access Office,

... Organize, bind, file and purge recertification and complaint survey documents per DOH policies,

... Print and distribute complaint intake reports,

... Create electronic survey shells and prepare survey document packets,

... Generate CON and project reports,

... Process DLA responses by identifying, retrieving, and transmitting documents and letters,

... Maintain complaint investigation tracking log,

... Any other ad hoc requests needed by office or survey staff

... Orient other support staff if needed

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Minimum qualifications:

... Minimum of 5 years' experience working for the NYS Department of Health

... excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),

... the ability to enter data into, and extract data from, electronic databases,

... the ability to work independently and on a team with different personalities,

... the ability to handle multiple, shifting priorities,

... good organizational skills, including an ability to organize information into reports

Preferred qualifications:

... familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting

... familiarity and knowledge of the ASPEN System, ACTS and ACO systems

... familiarity responding to Freedom of Information Law requests

prior experience working within the NYS Department of Health Division of Nursing Homes and IID Surveillance

Benefits:

-Medical

-Dental

-Vision

-Term Life

-Short-Term Disability Coverage

-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Tracy (Monday-Friday 8:30 AM-5:00 PM PST).

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Go to Apply

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