GME Project Manager III - Financial Operations & Planning
Under the supervision of the Senior Director, Graduate Medical Education and in close partnership with finance, operations, and program stakeholders, the GME Project Manager III - Financial Operations & Planning will be responsible for leading and coordinating institution-wide GME financial projects from planning through execution. This role will focus on managing interconnected workflows, timelines, data integrity, and stakeholder alignment related to GME budget development, reimbursement processes, and ongoing financial operations across a multi-site sponsoring institution.
The GME Project Manager III will demonstrate a strong understanding of how GME financial structures, reimbursement mechanisms, and institutional policies intersect with accreditation, operations, and program administration. The role requires sound judgment, analytical wherewithal, and the ability to translate complex financial inputs into actionable project plans, tracking tools, and executive-level summaries that support informed decision-making and continuous improvement.
Projects within this portfolio include, but are not limited to: coordination of the annual and ongoing GME budget development and maintenance process; project oversight of resident and fellow housing stipend workflows; structured review and tracking support for IME/DME reimbursement activities within MedHub; management of affiliate-related budgets, invoices, and accruals; synthesis of data across operations, contracts, and programs related to outside rotations and affiliate activity; and stewardship of GME-related financial systems and databases, including OneLink, T&E SharePoint, GradSite, and affiliate dashboards.
Job Summary:
Manages projects of small-to-medium size, or components of a larger project, from initiation to close-out. Leads the work of project team members by requesting and coordinating internal and/or external resources. Monitors and identifies project risks, issues, and trigger events. Ensures the alignment, buy-in, and coordination of project stakeholders. Assists with reviews of vendor performance levels, ensures service level agreements are met, and supports the contract negotiations with vendors.
Essential Responsibilities:
Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
Manages projects of small-to-medium size, or components of a larger project from initiation to close-out. Develops, analyzes, and executes project plans which include scope identification and management, schedule, inter-dependencies, and resource forecast. Manages project financials for medium size projects. Monitors project performance (e.g., on time, on budget, within scope, and with quality) against plan and provides input and justification for costs and budget impact. Manages project activities related to organizational change management (e.g., development and execution of user adoption, implementation, and training plans) as defined by the project. Allocates resources, establishes schedules, and makes task assignments.
Leads the work of project team members. Requests and coordinates internal and/ or external resources based on the alignment of team member skills and project demands. Promotes project vision and objectives with project team. Provides guidance and feedback to team members.
Monitors and identifies project risks, issues, and trigger events by executing mitigation plans and strategies; and resolving or escalating risks or issues as appropriate.
Monitors adherence of project activities to policies and procedures by ensuring project plans and team members follow KP, departmental, and/or business line policies and procedures.
Ensures the alignment, buy-in, and coordination of diverse project stakeholders by building rapport with stakeholder teams, third party vendors, and management; and clarifying accountability and authority across stakeholders. Identifies and works closely with key stakeholders. Ensures all appropriate stakeholders are represented and included. Provides insight to key stakeholders and project sponsors by developing project goals, setting the prioritization of deliverables, discussing involvement of business processes (e.g. project change management, communication) and facilitating decisions necessary for project delivery. Communicates tough issues to stakeholders while maintaining an independent opinion, providing recommendations, delivering presentations, and providing reports to stakeholders.
Assists with reviews of vendor performance levels and ensures service level agreements are met. Supports the contract negotiation process with vendors and reviews project invoices submitted by vendors for accuracy.
Knowledge, Skills and Abilities: (Core)
Ambiguity/Uncertainty Management
Attention to Detail
Business Knowledge
Communication
Critical Thinking
Cross-Group Collaboration
Decision Making
Dependability
Diversity, Equity, and Inclusion Support
Drives Results
Facilitation Skills
Health Care Industry
Influencing Others
Integrity
Learning Agility
Organizational Savvy
Problem Solving
Short- and Long-term Learning & Recall
Teamwork
Topic-Specific Communication
Knowledge, Skills and Abilities: (Functional)
Applied Data Analysis
Conflict Resolution
Financial Acumen
Product Development Life Cycle
Project Management Tools
Quality Assurance Process
Risk Assessment
Service Focus
Minimum Qualifications:
Bachelors degree from an accredited college or university and minimum three (3) years experience in project management or a directly related field OR Minimum six (6) years experience in project management or a directly related field.
Preferred Qualifications:
Two (2) years of experience working with large/complex medical group operations.
Two (2) years of experience working with Medicare.
COMPANY: KAISER
TITLE: GME Project Manager III, Financial Operations and Planning
LOCATION: Pasadena, California
REQNUMBER: 1408111
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
