The Administrative Lead will serve as a pivotal member of the US Oncology Field Medical Organization , reporting directly to the US Oncology Field Medical Head. This role is responsible for delivering comprehensive and proactive day-to-day administrative support, ensuring the seamless operation of our field medical team. As the key point of contact for all administrative activities, the Administrative Lead will play a critical role in optimizing team efficiency and fostering a collaborative, high-performing environment.
The ideal candidate is an independent, highly organized, and self-motivated administrative professional with a demonstrated ability to thrive in a fast-paced and dynamic setting. Success in this role requires exceptional communication, networking, and interpersonal skills; meticulous attention to detail; and the ability to manage multiple priorities simultaneously. The Administrative Lead is expected to apply advanced business process knowledge, contribute strategic insights, and leverage a broad internal network to address areas beyond their immediate expertise.
Proactive problem-solving, sound judgment in ambiguous situations, and the confidence to contribute new ideas are key to this position. The successful candidate will embody enthusiasm and play a central role in fostering a positive, inclusive culture within the Team.
Job Responsibilities
Proactively maintains complex calendar; anticipate conflicts and uses diplomacy to resolve issues in advance
Provide administrative support, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
Coordinating and maintaining credentialing letters, developing and updating field medical resources, and supporting other materials and processes required to enable field medical excellence.
Anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
Provides administrative support to team agenda and sourcing lead, including calendar, travel and expense report support, and meetings.
Provides support for various Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
Works closely with outside vendors, providing support when needed with meeting scheduling and office space.
Manages Purchase Orders through the POD system, also tracking payment of invoices as requested.
Leads and supports different optional projects and initiatives.
Handles confidential matters on a regular basis.
Coordinates and provides key information to other business units as requested, and as appropriate.
Manages document resources on SharePoint and Teams sites.
Supports project management as requested.
Assists with onboarding of new colleagues as requested.
Updates team organizational charts and distribution lists as requested.
Coordinates activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.
Works closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow
Qualifications
High School Diploma or GED
6+ years of experience as an executive administrative assistant or coordinator experience
Ability to work effectively in a team-based environment and partner with internal/external stakeholders
Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
Strong verbal and written communication skills - ability to mobilize team members and engage leadership
Demonstrated project management experience
Business acumen, Decision making, and demonstrated flexibility
Ability to navigate internal organization/processes
Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as POD, Ariba, SharePoint, Teams & PRR.
Ability and willingness to handle special projects
Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
Organizational Relationships
Reports to the US Oncology Field Medical Head
Works closely with the Head of Oncology Field Medical, Field Medical Leadership Team (FMLT), and Administrative Leads across Field Medical Outcomes and USHQ Medical Affairs and other cross-functional administrative partners
Other Requirements
Flexible work hours required: may require flexible work hours (early mornings, evenings and/or weekends, overtime) as needed when leaders are traveling.
10-15% travel as needed.
Non-Standard Work Schedule, Travel or Environment Requirements
Overtime required- based on business need(s) inclusive of monitoring leader travel.
Colleague travel to offsite location(s) and other PFE site(s) as needed.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Overtime required- based on business need(s) inclusive of monitoring leader travel.
Colleague travel to offsite location(s) and other PFE site(s) as needed.
Additional Information:
Work Location Assignment: Hybrid (This is a hybrid role requiring you to live within commuting distance and work on-site an average of 2.5 days per week or more as needed.)
Last Day to Apply; March 27, 2026
The salary for this position ranges from $33.12 to $55.19 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.
Relocation assistance may be available based on business needs and/or eligibility.
Candidates must be authorized to be employed in the U.S. by any employer.
U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.
Sunshine Act
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EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
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Administrative
