Job Description
The New York City Housing Authority (NYCHA) is the nation's oldest and largest public housing authority with more than 168,000 apartments and over 370,000 residents. NYCHA's mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA also administers a citywide Section 8 leased housing program that serves over 200,000 tenants. Since the 2019 Agreement between NYCHA, the Department of Housing & Urban Development (HUD), and the U.S. District Court, Southern District of New York (SDNY), NYCHA has been working under a Federal Monitor structure. The HUD Agreement sets forth various compliance related targets for NYCHA across major operational areas including: Lead, Mold, Heat, Elevators, Pest, Waste Management, and Inspections.
This position provides comprehensive oversight management of a portfolio of NYCHA properties, including building and grounds maintenance, administrative functions, and day-to-day operations. Neighborhood Administrators oversee a neighborhood of NYCHA developments, managing individual Property/Housing Managers at each site. The typical portfolio is about 4 developments and approximately 5,500 units under their span of control.
Reporting directly to the Borough Vice President, this position requires excellent judgement and problem-solving skills in order to handle varying site conditions, manage a team of staff, and to engage with residents and other stakeholders.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Oversee Property Managers including all aspects of property management & maintenance
Under the oversight of the Borough VP, take a leading role in responding to urgent or emergency issues affecting the properties within the Neighborhood portfolio.
Ensure that Property Management teams are effectively collecting monthly rents, fees and any arrears, and ensuring that residents are in compliance with their annual certification requirements. This includes building strong relationships and strategies with residents, as well as City agencies and other organizations that may offer rental assistance to residents in need.
Ensure that staff within the neighborhood are adhering to NYCHA's rules and regulations and providing excellent customer service and, where staff fall short, working with HR and other departments to ensure that staff are held accountable and make necessary improvements to work performance and customer service.
Regularly visit all managed properties to ensure consistent on-site staff compliance with NYCHA policies, procedures, and industry regulations.
Ensure exterior and grounds of properties are clean and safe.
Maintain performance standards, review and approve detailed operational goals for each property.
Help identify improvement areas and aids in developing measurable plans of action for accomplishing the work. Initiate any corrective steps to modify or correct performance problems.
Ensure that all property sites properly prepare for and meet established HUD INSPIRE mandates.
Oversee the development of site operating budgets in conjunction with each housing manager. Exercise prudence in budget planning in accordance with Asset Based Budgeting and administration. Monitor the actual versus budgeted expenditures for all sites monthly to ensure prudent budgetary control.
Maintain positive management/resident relations through the tenant association officers and members.
Meet regularly with property managers, tenant association and members to determine community needs, concerns, etc. and address any pertinent concerns in a timely manner.
Ensure policies and procedures comply with legal precedent and cases vis-à-vis residents and violations of lease terms and provisions.
Oversee Neighborhood Planning & Procurement Functions
Oversee management of Neighborhood Planner.
Ensure proper sequencing & scheduling of skilled trade appointments.
Coordinate with Deputy Director of Skilled trades, Skilled Trade Administrators, and Skilled Trade Supervisors to facilitate responses to resident repair needs.
Lead identification of specialized maintenance services or vendor provided services to address property conditions.
Provide oversight on use of vendor services, including reviewing certain requisitions and invoices to ensure provision of services as requested.
Leadership & Management
Provide an example of excellent customer service and resident respect.
Train and mentor on-site staff to follow established Authority policies and procedures when dealing with units and residents.
Participate in on-call duty rotation as required and additional emergency response as needed.
Escalate and elevate issues from properties to Borough Vice President for guidance and support.
NOTE: Applicants will also be considered who are permanent in the title of Administrative Housing Manager, Administrative Housing Superintendent or who meet the minimum qualification requirements for Administrative Real Property Manager.
NOTE: IF THIS APPOINTMENT IS MADE ON A PROVISIONAL BASIS PURSUANT TO 65 OF THE NYS CIVIL SERVICE LAW, NO TENURE OR PERMANENCE ACCRUES TO AN INCUMBENT IN THIS POSITION BY VIRTUE OF SUCH APPOINTMENT.
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:
https://bit.ly/55aProgram
Additional Information
For NYCHA employees: This position is open as a lateral transfer to Administrative Housing Superintendents, Administrative Real Property Managers; and as a promotional opportunity for Housing Managers and Resident Building Superintendents or other personnel who meet the qualifications for these administrative titles.
NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA residents are encouraged to apply.
NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System (NYCERS).
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
ADMINISTRATIVE REAL PROPERTY M - 10047
Qualifications
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time, progressively responsible experience in real property management, at least 18 months of which must have been in a managerial capacity involving the supervision of a large staff of property management agents and/or housing development specialists and requiring independent decision-making concerning program management or planning, allocation of resources and the scheduling and assignment of work. "Progressively responsible experience" must
be demonstrated by a work history of promotions and/or assumption of increasingly responsible duties and assignments. Experience in building construction or renovation; management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management in connection with housing or with reconstruction/rehabilitation projects; supervision of receivership, tenant relocation and anti-abandonment work in housing and other properties, and buildings owned, managed, to be acquired by the City, or at risk of being abandoned; or building maintenance will be accepted up to a maximum of three years toward meeting the general requirements; or
A baccalaureate degree from an accredited college and four years of experience described in "1" above, including eighteen months of experience in managerial capacity; or
A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have eighteen months of managerial experience. Education at an accredited college or university may be substituted for general work experience (but not for the 18 months of managerial experience described above) at the rate of 60 college semester credits for one year of acceptable experience up to a maximum of 4 years of college for 2 years of experience.
To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.
To be acceptable, experience in site management must have included on-site rental and maintenance of buildings.
To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $ 94,050.00
Salary Max: $170,000.00
