Working Title: Payroll & Data Practice Coordinator
Job Class: Office and Administrative Specialist, Senior
Agency: Public Safety Dept
Job ID : 92907
Location : Brainerd
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid (permanent classified employees in the same job and classification). Eligible bidders should apply through self-service AND confirm their interest bid by emailing megan.lund@state.mn.us by 11:59 PM 03/25/2026.
Date Posted : 03/19/2026
Closing Date : 03/25/2026
Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME
Division/Unit : Brainard District 2800 / Brainerd D 2800 Clerical
Work Shift/Work Hours : Day Shift / 8:00 AM - 4:30 PM
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : 7694 Industrial Park Rd, Ste. 2, Baxter, MN 56425
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position provides comprehensive administrative and operational support to the District Commander and District 2800 staff in support of Minnesota State Patrol operations. The role ensures accurate and compliant administration of district payroll and timekeeping functions, serves as the liaison between district personnel and Human Resources on payroll matters, and oversees processing, auditing, and approval of timekeeping records in accordance with statewide policies and regulations.
The position manages statutory and policy-driven records requests, maintains critical case files for fatal and serious injury crashes to ensure timely submission to prosecuting authorities, administers personnel and criminal history system records, and provides cross-functional administrative support to promote efficient and effective district office operations.
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify.
Minimum Qualifications
Knowledge of math sufficient to maintain complete and accurate financial records and balance and resolve discrepancies in areas like determining eligibility, level of benefits and/or payroll
Skill in accounts receivable and computerized billing systems sufficient to enter and access information, and identify and correct errors
Ability to read source documents and enter data in specific databases or tracking systems; Accurately input, verify, and edit electronic data
Ability to prepare, edit, and finalize emails, memos, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors
Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers
Preferred Qualifications
Ability to work cooperatively with individuals from diverse backgrounds and underserved communities
Experience with data privacy rules, policies and procedures in order to comply with DPS, MSP and BCA rules and regulations, as well as federal and state laws regarding confidentiality of data
Experience with SWIFT Procurement System & SEMA4 relating to payroll completion
Legal and/or technical terminology relating to law enforcement
Skill in word processing (Microsoft Word) spreadsheet (Microsoft Excel), and email (Microsoft Outlook) and entering data into legal databases.
Skills sufficient to train, support, and oversee administrative staff.
Physical Requirements
Requires occasionally moving and transporting such articles as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require position self to move to a significant degree or may involve maintaining a stationary position for extended periods.
Additional Requirements
This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
1) criminal history
2) reference check
3) credit check
4) fingerprinting (MNJIS)
5) SEMA4 records, personnel file and employment records (current and former state employees only)
The Department of Public Safety is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DPS does not participate in E-Verify
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
