Administrative Assistant (Marketing)
About the Organization For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.We care about your concerns and take excellent care of your property. As Owners, we understand that 'good management doesn't cost, it saves'. SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services.Our Vision: Investing in our people, our properties and our communities to build a lifestyle of prosperity.Our Mission: We're determined to maintain a thriving culture. We are focused on enhancing team effectiveness. We promote individual and collective growth within the community by redefining affordable housing.
Description
Job Purpose / Summary:
The marketing Administrative Assistant will perform a variety of operational duties as they relate to the department of marketing and will report to the VP of Operations. This position will perform general clerical duties including answering phones, entering information into spreadsheets, entering information into Yardi and SiteCompli, neighbor communications, and other duties as required.
Essential Role and Responsibilities:
Input of potential resident housing application information in Yardi
Auditing of monthly deposits
Updating and maintaining the move-in schedule pertaining to property management that is monitored by Shinda Management Corporation
Scheduling appointments for property management team
Updating and maintaining tenant information (current phone numbers and emails, emergency contacts, etc.).
Maintaining proper security of sensitive paperwork and conversations
Manage delinquents and communications to tenants
Responsible for front office reception including: greeting guests, answering phones, handling company inquiries, sorting and distributing mail
Assemble and administer Move In Packets for new tenants
Assist in the recordkeeping of healthy living inspections and documentation of incidents
Assist in the goal of tenants feeling valued and cared for
Keep Property Management issues extremely confidential
Attend regularly scheduled staff and meetings
Assist Property Management leadership as needed
Bilingual (Spanish) preferred
Position Requirements
Job Requirements
High School diploma or equivalent
At least two years of administrative experience
Computer Skills: Proficiency in Microsoft Excel & Word, Experience in YARDI preferred
COVID Vaccination Policy
Shinda Management Corporation requires all newly hired employees are fully vaccinated in an effort to protect the health and safety of our community. New employees must be fully vaccinated by October 1, 2021, and will be required to show proof of vaccination by showing their physical vaccination card or using the Excelsior Pass or other government-sanctioned vaccine app. All vaccine-related information will be kept private under HIPAA regulations by EA and its employees.
If you have a qualifying medical exemption or sincerely held religious belief that prevents them from getting that vaccine, you should request a Reasonable Accommodation Form from the Human Resources department, which will be reviewed by the Human Resource Manager. You may be required to substantiate their request for exemption with the appropriate documentation. You will not be subject to discrimination or retaliation based on their vaccination status.
Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
Shinda Management Corporation is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits
Comprehensive Medical, Dental, Vision, Life, Disability, Flexible Spending Accounts
Paid Time Off & Holidays
401K
Incentive Bonus program
Commuter Benefits
Employee Assistant Program, Work | Life, and Wellness Program
Who Are We
For over three decades, SMC has been in the forefront of proven, quality real estate property management services in the New York/New Jersey metropolitan area. Our property management portfolio consists of rental housing for family and senior residents, developments funded by the low-income housing tax credit program, government assisted rental housing and rent stabilized properties.
We care about your concerns and take excellent care of your property. As Owners, we understand that "good management doesn't cost, it saves". SMC is dedicated to providing quality property management services at every level of our organization. Every member of our team strives to fulfill our vision of excellent customer services to both our clients and residents. We pledge our commitment to providing quality Real Estate Property Management and Consulting Services. For more information, please visitshindamanagement.co (https://shindamanagement.com/)
Location Shinda Management- Corporate Office
EOE Statement Shinda Management Corporation is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Shinda Management Corporation takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
Full-Time/Part-Time Full-Time
This position is currently accepting applications.
