Working Title: Payroll Coordinator
Job Class: Accounting Officer
Agency: Housing Finance Agency
Job ID : 92925
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 03/18/2026
Closing Date : 04/01/2026
Division/Unit : Accounting
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually
Classified Status : Classified
Supervisor : Jen Judas
Bargaining Unit/Union : 214 -MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Eligibility to Bid:
MAPE: You must be in the same job class as this posting, but within a different work unit and must be a permanent classified employee, and not on probation.
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) is available per the State of Minnesota policy.
Candidates residing in Minnesota within 50 miles of our St Paul office may be eligible to telework up to 50%.
Candidates residing in Minnesota and more than 50 miles from our office may be eligible to telework more than 50%.
Candidates residing in Wisconsin within 50 miles of our office may be eligible to telework up to 50%.
Candidates who do not reside in Minnesota or within 50 miles of the office in Wisconsin are not eligible to be hired, unless planning to relocate within 50 miles of the office.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We're a mission-focused financial institution looking for a payroll coordinator who will process bi-weekly MHFA employee payroll, payroll reports and business expenses. Prepares supporting working papers as requested and enters daily deposits into SWIFT. Provides agency training and support in primary fiscal duties.
Essential Job Duties
Provide professional biweekly payroll services for the effective administration of departmental payroll so that all department employees are accurately paid and proper accounting for leave balances is maintained.
At the end of each pay period, audit time reports of all employees for completeness, accuracy, and appropriateness. Investigate any unusual or non-standard payroll activities ensuring that payroll completion schedules are maintained and adhered to by all staff and users who receive directions as needed.
Resolve any timesheet errors or anomalies with appropriate supervisors to ensure system edits are applied and payroll transactions are successfully posted into state's payroll system.
Review and analyze the Statewide Employee Management portal (SEMA4) payroll reports to ensure Self-Service time entry for all employees is complete, accurate, and in compliance with payroll policy, bargaining units, and labor agreements.
Providing technical expertise and consultation to employees, supervisors and managers regarding SEMA4/Self Service, employee expenses, severance pay, retroactive pay, bargaining unit settlements, overtime, levies, and garnishments.
Analyze employee travel expense reports for accuracy, completeness, proper authorization and compliance with established union contract provisions and MMB policies.
Understand and monitor laws and policies related to office payroll and provide guidance to all employees of Minnesota Housing on the proper methods for recording hours worked, leave or overtime requests and other payroll related items.
Perform other duties as assigned.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.
Two (2) or more years of experience in accounts receivable, reconciliations, payroll accounting, or a closely related role, including experience analyzing financial data.
Experience supporting payroll processing, including ensuring accurate and timely salary payments, processing overtime, leave deductions, and retroactive pay, and responding to payroll-related inquiries.
Knowledge of basic accounting principles, procedures, and practices.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Strong communication skills, both written and verbal, with the ability to effectively respond to inquiries and convey information clearly.
Demonstrated ability to use analysis, problem-solving, and decision making to identify issues and problems, using the same skills to resolve the issues quickly and effectively.
Cultural competency as demonstrated by skills for communication and interaction across cultures and awareness of one's own world view and that different world views exist .
Preferred Qualifications
Associate's degree in Accounting
Four (4) or more years of experience in accounting, payroll, reconciliations, or a closely related financial role, including analysis of financial or operational data.
Experience with governmental financial accounting, including working with government funds and applicable accounting principles, procedures, and practices to analyze financial trends and resolve discrepancies, along with processing financial transactions, including disbursements and payroll, ensuring timely and accurate salary payments and compliance with applicable tax laws.
Experience using financial or personnel systems, such as the State of Minnesota's accounting system (SWIFT) or similar databases.
Strong organizational and analytical skills, including the ability to manage multiple priorities, meet deadlines, conduct reconciliations, and demonstrate cultural competency when communicating and collaborating across diverse groups.
Physical Requirements
Requires moving office items such as file folders and small office tools.
Additional Requirements
This position requires successful completion of the following:
Reference Checks.
Job related background checks.
Conflict of Interest Disclosure.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
