We are seeking a Billing Specialist for our Minneapolis, Chicago, Des Moines, Denver, Salt Lake City, or Seattle office. In this hybrid position, you will be responsible for all components of the billing process for assigned clients and attorneys, including preparation of bills, transfers, write-offs, deferral requests, auditing, compliance with clearing requirements, and A/R management as needed. Do you enjoy working with a team to achieve department goals? If you have strong communication and customer services skills and you enjoy working in a fast-paced environment, then we would appreciate hearing from you.
Additional Responsibilities Include:
Implement billing procedures for assigned attorneys.
Coordinate day-to-day operations of the billing process.
Ensure accurate and timely processing of all bills. Monitor changes in billing procedures, policies and billing attorney responsibilities.
Ensure that assigned attorneys have satisfied all required monthly billing responsibilities in accordance with clearing deadlines. Coordinate with assigned attorney to determine action on each component of that attorney's monthly billing responsibilities.
Prepare bills from billing proforma, taking into account special billing arrangements, rates, and making adjustments as indicated. Prepare and send final bills and related correspondence. Complete audit for each bill to ensure accuracy.
Prepare necessary transfers or write-offs, obtaining required approvals. Prepare Deferral Requests for assigned attorneys in accordance of the billing guidelines and requirements as needed. Obtain billing review partner approval when needed, and submit prior to clearing deadline.
Prepare Report on Outstanding Invoices pursuant to the attorney's instructions and correspondence, draft status descriptions for reporting, obtain approvals and submit form prior to clearing deadline.
Assist Accounts Receivable in the review of Statement of Accounts; provide current information for Accounting Department reminder notice process.
Prepare additional billing detail, breakdowns, analysis as requested by clients, attorneys or Accounting personnel; correspond with client contacts.
Maintain billing records and provide follow-up assistance to attorneys, secretaries and clients regarding questions or problems arising from billing.
May be requested to perform other duties not mentioned above.
What we're looking for:
High School diploma or G.E.D. equivalent.
At least 3-5 years of billing or accounts receivable experience.
Ability to communicate effectively, both verbal and written, with all levels of personnel.
Excellent customer service skills.
Ability to work independently in a deadline driven environment.
Preferred:
Experience working in a large law firm.
Experience with immigration matters.
10-key by touch skills.
Word processing experience.
Experience working directly with clients.
3E and Paperless Proforma Software billing experience.
About Dorsey:
Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.
Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)
One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:
Mansfield Certification Plus (Diversity Lab)
Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
100% rating on the Corporate Equality Index (Human Rights Campaign)
Gold Standard Certification (Women in Law Empowerment Forum)
Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)
Reasonable Accommodations:
Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.
How to Apply:
Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.
Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.
Dorsey & Whitney LLP participates in E-Verify.
*The pay range for this position in Minnesota and Colorado only is $28.68 to $37.12 per hour.
The pay range for this position in Illinois only is $34.56 to $44.73 per hour.
The pay range for this position in Seattle only is $31.91 to $41.29 per hour.
This range represents Dorsey's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate's experience, qualifications, skills and location and may fall outside of the range indicated.
Dorsey estimates it will accept applications through April 1, 2026.
Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.
