Job Description
Position Title:
Administrative Assistant -Procurement, Sourcing & Real Estate
Pay Rate :
$59,500-$69,500
Physical Location :
International Paper Company
6283 Tri-Ridge Blvd.
Loveland, OH 45140
The Job You Will Perform:
The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation and coordination of the Procurement and Sourcing function activities. This role supports all Sourcing, Procurement, and Real Estate Directors, Managers and team members, and organizational processes through coordination, communication, and organization of daily tasks. The ideal candidate is detail-oriented, initiative-taking, and able to manage a wide range of responsibilities in a fast-paced environment.
Key Responsibilities:
Manage daily calendars, schedule appointments, and coordinate meetings for large groups
Responsible for coordinating corporate & field purchasing and storeroom training- including but not limited to: event booking, accommodation, catering, managing dietary restrictions, coordinating delivery of meeting materials
Responsible for planning various events for the groups
Prepare and edit correspondence, reports, presentations, and other documents.
Organize and maintain physical and digital filing systems.
Manage incoming calls, emails, and general inquiries, route communication as appropriate.
Coordinate travel arrangements and expense reports.
Assist with onboarding new employees and maintaining office supply inventory.
Support department projects by conducting basic research, preparing materials, and tracking progress.
Maintain confidentiality of sensitive information.
Collaborate with internal departments to ensure smooth communication and workflow.
Perform general office duties such as copying, scanning, and mail distribution.
Occasionally, will be required to work after normal business hours when managing events
Normal Working Hours 8AM - 5PM Monday-Friday
Must be able to effectively manage multiple tasks that all have a sense of urgency
Estimated travel up to 30%
Qualifications:
High school diploma required; associate or bachelor's degree preferred.
2+ years of administrative or office support experience.
Event planning experience
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint).
Strong written and verbal communication skills.
Excellent organizational abilities with strong attention to detail.
Ability to manage multiple priorities and deadlines.
Professional demeanor and strong customer service orientation.
Ability to work independently and as part of a team
This role requires being in office Monday - Friday
Competencies:
Action Oriented
Collaborates
Communicates Effectively
Customer Focus
Resourcefulness
Tech Savvy
Instills Trust
The Skills You Will Bring:
Experience supporting senior leaders, large departments, or cross-functional teams.
Experience in event planning.
Familiarity with other calendar tools and data systems.
Basic bookkeeping or expense management experience.
SAP Material Management experience required
Excellent verbal and written communication skills.
Analytical skills is a plus.
Strong skills in Power Point and Outlook are a plus
Working knowledge and understanding of purchasing, accounting, and internal controls.
About Us
The Benefits You Will Enjoy:
International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
The Career You Will Build:
Leadership training, promotional opportunities
The Impact You Will Make:
We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you'll see why our team members say they're Proud to be IP.
The Culture You Will Experience:
International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.
The Company You Will Join:
International Paper (NYSE: IP) is the global leader in sustainable packaging solutions. With company headquarters in Memphis, Tennessee, USA, and EMEA (Europe, Middle East and Africa) headquarters in London, UK, we employ more than 65,000 team members and serve customers around the world with operations in more than 30 countries. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Net sales for 2024 were $18.6 billion. In 2025, International Paper acquired DS Smith creating an industry leader focused on the attractive and growing North American and EMEA regions. Additional information can be found by visiting internationalpaper.com.
International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or (877) 973-3919.
Job Identification 2001754
Job Schedule Full time
