Administrative Assistant/Paralegal

Knox County • Mount Vernon, OH • 2d ago

Knox County Public Defender's Office

Temporary Position

Objectives

Individual is responsible for providing administrative support to the Knox County Public Defender's Office staff. The Public Defender's Office is dedicated to providing legal representation to those in need.

Essential Functions

Prepare or assist in preparing briefs and other pleadings for cases for filing in courts.

Transcribe, format, @type and proof documents requiring use of legal terminology.

Proofread final written material for completeness and accuracy.

Compile and produce materials for briefs according to various court rules.

File legal documents electronically and/or manually in federal, state, and local courts.

Conduct research using legal research tools, computer applications, and online databases.

Monitor and maintain several Excel spreadsheets containing deadlines; local rules of courts' filing requirements; and confidential attorney credentials.

Prepare legal correspondence from attorneys to prosecutors, courts, court personnel, defense attorneys, and clients

Schedule telephone calls, visits and videoconferences to various institutions and prisons.

Act as liaison between attorneys, courts and Department of Rehabilitation and Correction institutions.

Screen calls and visitors for attorneys and other personnel and convey messages.

Assist in maintaining office computer case management/docketing system (e.g., enter data into computer, use docketing program to print and produce reports).

Maintain calendar of appointments for attorneys and keeps staff abreast of hearings and court filing deadlines.

Scan, sort, and distribute incoming mail and prepare outgoing mail.

Attend team and department meetings and contribute to initiatives and projects.

Provides culturally competent service to all clients, the public and colleagues.

Regular and dependable attendance.

Ability to get along with others.

Job Standards

At least two (2) years of legal experience, preferably in public sector setting. Preference of paralegal certificate or equivalent licensure. Two (2) years' related work experience, preferably in a local governmental office. Notary Public or willing to obtain within a year of employment.

Must possess a valid driver's license and have an acceptable driving record. Must meet and maintain qualifications for driving on county business as a continued condition of employment.

All required licenses and certificates must be maintained as a condition of continued employment.

Supplemental Information

NON-ESSENTIAL JOB FUNCTIONS:

Performs related non-essential functions as needed.

I. JOB REQUIREMENTS

[Equipment:]{.underline}

Ability to operate normal office equipment such as computer, copier, fax machine, telephone, calculator, paper shredder, motor vehicle, and other equipment necessary to perform duties. Good understanding of and ability to use Microsoft Office (Word, Excel, Outlook, and Power Point) and Internet (Explorer and Chrome).

[Critical Skills/Expertise:]{.underline}

Knowledge of the Knox County government structure, operations, functions, practices, procedures, and legal processes.

Demonstrates integrity and reliability, and ability to maintain confidentiality.

Ability to communicate effectively both orally and in writing.

Knowledge of the Ohio Revised Code, criminal case law, and criminal procedure.

General knowledge

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