Accountant

Aston Carter • Woodbridge, NJ • 2h ago

Job Title: Staff Accountant

Location: Woodbridge, NJ

Job Description

We are seeking a hands-on Staff Accountant to support day-to-day accounting and job-costing functions within a construction environment. This role is ideal for someone who comes from construction accounting, is comfortable working in QuickBooks Desktop, and enjoys wearing multiple hats in a small-company, fast-paced setting. This position will focus on contract billing, cash flow tracking, AR/AP support, payroll coordination, and year-end accounting support, working closely with internal team members and outside accountants.

Responsibilities

Track, maintain, and report project costs for construction jobs.

Enter, reconcile, and maintain job cost data in QuickBooks Desktop.

Generate accounting and job costing reports for internal management, external accounting firm, and accounting consultant.

Collaborate closely with Managers to ensure accurate and timely job costing.

Prepare backlog reports.

Manage and record subcontractor and client retainage.

Enter equipment job costing entries.

Assist with month-end and year-end close processes.

Process and reconcile subcontractor and vendor invoices.

Manage vendor accounts and resolve billing discrepancies.

Maintain compliance documentation, including W-9s, Certificates of Insurance, and Public Work Certificates.

Generate and manage lien waivers, including partial waivers for progress payments and final waivers prior to final payment.

Obtain warranties before releasing final payments.

Prepare and issue client invoices in a timely manner.

Execute and reconcile monthly billing ranging from $10-15 million in revenue.

Enter monthly contract billing into QuickBooks Desktop.

Follow up with clients regarding payment status.

Maintain and adjust union labor billing rates and communicate increases as needed.

Enter intercompany billing when required by the accounting consultant.

Assist with certified payroll reporting for 10-20 employees.

Submit monthly OCIP payroll reports when required.

Prepare payroll reports by insurance class code for insurance renewal, annual audits, construction credit application, and 6-month evaluation.

Enter monthly journal entries for intercompany transactions when needed.

Maintain working knowledge of union wages and benefits.

Complete insurance renewal applications.

Assist with estimated payroll calculations by class code for insurance renewals.

Execute OCIP enrollments.

Update insurance rates in QuickBooks Desktop.

Complete construction credit applications.

Prepare documentation for audits and compliance reviews.

Manage client and vendor compliance documentation.

Provide Minority and Affirmative Action reports to clients as requested.

Assist with prequalification applications.

Support and report on ISN reporting.

Essential Skills

Proficiency in QuickBooks Desktop.

Strong reconciliation skills.

Experience in job costing and contract billing.

Knowledge of cash flow, accounts payable, and accounts receivable.

Certified payroll and union benefits understanding.

Experience with month-end and year-end close processes.

Associates degree in accounting.

Additional Skills & Qualifications

General ledger experience.

Ability to adapt quickly in a small company environment.

Strong collaboration skills with internal partners on accounting and operational needs.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com (smauriello@astoncarter.com) along with your availability for a 10-minute phone screen to go over the position in more detail.

Job Type & Location

This is a Contract to Hire position based out of Woodbridge, NJ.

Pay and Benefits

The pay range for this position is $33.65 - $40.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbridge,NJ.

Application Deadline

This position is anticipated to close on Apr 1, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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