Records & Data Management Clerk I 2026-00802
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Records & Data Management Clerk I 2026-00802
Salary
$18.56 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-00802
Department
State Parks & Cultural Resources
Division
Cultural Resources
Opening Date
03/17/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BARD05
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services, indexing, and quality control that meets ANSI/AIIM and other professional standards.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov
Human Resource Contact: ashley.bray@wyo.gov,307-777-3631
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives' specifications, performing quality control on digitized content.
Ensure proper handling of collection materials. Prep materials by removing fasteners, and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets.
Perform quality control, basic image enhancement, and editing. File organizational tasks.
Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields.
Transfer final scans to HPRM database, Google Drive folder, or other program.
Log scans to track the progress of scanning tasks.
Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate.
Submit reports and routine updates on progress as required.
Communicate effectively.
Establish effective working relationships with state agencies.
Exercise appropriate judgment in compiling and providing information.
Other duties as assigned.
Qualifications
PREFERENCES:
Preference may be given to applicants with one or more years of experience scanning paper documents, familiarity with Adobe/PDF creation software, and with the Google Suite, including Google Drive for sharing documents.
KNOWLEDGE:
Knowledge of scanning and imaging systems and procedures.
Knowledge of quality control standards for imaging.
Knowledge of current technology and trends in the profession.
Knowledge of personal computers, including software such as spreadsheets, relational database programs, and scanning and imaging equipment.
Knowledge of data compilation and organization.
Skill in the use of scanners and image capturing software.
Excellent customer service and communication skills.
Ability to work independently and as a team member.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Records or Data Management)
Experience:
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Must be able to lift boxes weighing up to 40 pounds, with or without accommodation.
NOTES:
FLSA: Non-Exempt
Wyoming State Parks and Cultural Resources is an Equal Employment Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices.
Supplemental Information
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
Clickhere (https://compensationcalculator.wyo.gov/) to view the State of Wyoming total Compensation Calculator.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
