Executive Administrative Assistant
Location:
Kansas City, MO, US, 64106
Best People + Right Culture. These are the driving forces behind JE Dunn's success.
By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.
Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.
Role Summary
The Executive Administrative Assistant will provide advanced technical support administrative support to one (or more) executives. This position will be responsible for preparing routine, advanced and technical correspondence; evaluating, creating and modifying best practice standards; and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.
Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
Career Path: Various
Key Role Responsibilities - Core
ADMINISTRATIVE FAMILY - CORE
Provides routine administrative support to the Human Resources leadership team. Includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
Utilizes advanced Power Point skills to create presentations and provide graphics support for a variety of projects and communications materials.
Provides administrative support such as processing and distributing incoming communications (e.g. mail, email, phone, etc.), maintaining records and filling systems, and responds to routine requests that do not require the supervisor's attention
Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports. Organization of ongoing team meetings, note taking, and action item follow up.
Demonstrates a positive and professional attitude, maintaining composure under pressure.
Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
Shares subject matter expertise in order to support teamwork and deliver results.
Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.
Exercises discretion and integrity with highly confidential and sensitive information.
Partner and build-strong relationships with cross-functional teams to gather input, align priorities, and ensure events effectively support business goals and key initiatives.
Manage multiple events and priorities simultaneously while maintaining strong attention to detail, timelines, and budgets.
Develop creative themes and concepts for internal events that enhance engagement, reinforce key messages, and create a memorable attendee experience.
Create polished, executive-ready PowerPoint presentations that clearly communicate ideas, data, and strategic messaging.
Translate complex information into clear, visually engaging graphics, slides, and storytelling formats and ensure consistent brand alignment across all event materials, presentations, and communications.
Key Role Responsibilities - Additional Core
EXECUTIVE ADMINISTRATIVE ASSISTANT
In addition, this position will be responsible for the following:
Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.
Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.
Provides support to other work programs within a region or function, dependent upon business needs.
Facilitates and coordinates meetings with internal customers including the proactive review of calendars and upcoming events and coordinates to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
Uses a variety of systems (such as Cosential, Image and Workflow, internal portal, etc.) to obtain necessary information and to support efficiency and productivity in the role.
Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete non-routine and/or complex tasks.
Reconciles Visa statements and ensures correct charge codes are entered into the statements.
Participates in the selection process for administrative positions, dependent upon the work program and business needs, and shares subject matter expertise (including developing training materials) in order to support teamwork and deliver results. Supervises the receptionist role, has responsibility for to schedule phone relief.
Demonstrates positive approaches to adapting to change. Supports corporate and work program change initiatives
Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
Manages difficult or emotional customer situations promptly and efficiently.
Meets client commitments, recognizes and acts upon service opportunities.
Solicits and applies feedback to improve quality and service.
Knowledge, Skills & Abilities
Ability to perform work accurately and completely, and in a timely manner
Communication skills, verbal and written
Ability to conduct effective presentations - Intermediate
Organizational skills - Advanced
Ability to deliver quality through attention to detail - Advanced
Proficiency in MS Office - Advanced
Ability to learn and use a variety of software, tools and systems necessary to meet business needs -Advanced
Demonstrated knowledge of organizational structure and available resources -Advanced
Ability to quickly and effectively solve complex problems - Advanced
Thorough knowledge of administrative, office and general accounting procedures and standards - Advanced
Ability to build relationships and collaborate within a team, internally and externally
Capable of producing visually compelling materials-including presentations, event collateral, signage, and digital assets-to support meetings and internal events.
Education
High School Diploma or GED (Required)
Associate's degree in office administration or related field (Preferred)
In lieu of the above requirements, equivalent relevant experience will be considered.
Experience
5+ years administrative support experience (Required)
2+ years executive administrative support experience (Preferred)
Previous experience with large scale event planning (Preferred)
Working Environment
Benefits Information
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.
Click here for benefits details. (https://www.jedunn.com/wp-content/uploads/2024/02/Colorado-Benefit-Descriptions.pdf)
This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com
JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.
Requisition ID: 61282
Why People Work Here
At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them
Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts
About JE Dunn
For more information on who we are, clickhere. (https://www.jedunn.com/who-we-are/)
EEO NOTICES
Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf)
California Privacy Policy
E-Verify
JE Dunn participates in the Electronic Employment Eligibility Verification Program.
E-Verify Participation (English and Spanish) (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf)
Right to Work (English)
Right to Work (Spanish) (https://www.uscis.gov/sites/default/files/USCIS/Verification/E-Verify/E-Verify\Native\Documents/IER-RightoWorkPosterES.pdf)
Nearest Major Market: Kansas City
