Administrative Aide - Youth and Family Services
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Administrative Aide - Youth and Family Services
Salary
$1,438.00 - $1,642.03 Biweekly
Location
500 McKinney St.
Job Type
Full Time
Job Number
38397
Department
Houston Public Library
Division
HPL - PROGRAMS
Opening Date
03/17/2026
Closing Date
3/24/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: Administrative Aide
Posting Number: PN#38397
Division: Systemwide Programs
Reporting Location: 500 McKinney
Workdays & Hours: Monday - Friday / 8 AM - 8 PM
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Houston Public Library (HPL) is seeking an energetic, flexible, team-oriented person with a passion for customer service to work as an Administrative Aide in the Youth and Families Division of Systemwide Programs. HPL serves a population of 2.2 million citizens through a network of Neighborhood Libraries spread out across the Houston area.? Successful candidates will communicate effectively, provide exceptional customer service, be at ease multitasking in a fast-paced setting and enjoy interacting with people of all ages from diverse backgrounds.? The work schedule for this position may require some evenings or Saturdays in support of programs.
Essential job duties and responsibilities include:
Serving as an energetic, self-motivated team player in the Youth and Families suite.
Providing customer service to internal and external customers by phone, email, and in person. Answer routine questions regarding Library policies, procedures, and practices especially as it relates to youth and family programs and services.
Possessing outstanding organizational and communication skills to perform ongoing and specialized tasks.
Compiling data for reports, calendars, surveys, inventories, studies, and statistics using Microsoft Excel, Word, and Outlook.
Inventorying and resupplying kits, activity boxes, and other youth services projects.
Maintaining highly confidential files, mailing lists, reports, and professional data.
Answering and screening telephone calls.
Ordering supplies and assisting with purchasing including crafts, kits, and other youth supplies.
Coordinating special projects and planning of department sponsored activities and programs.
WORKING CONDITIONS
The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or a GED.
EXPERIENCE REQUIREMENTS
Two (2) years of clerical or administrative experience are required.
LICENSE REQUIREMENTS
None.
PREFERENCES
Prefer candidates with;
Strong organizational skills
Experience working with youth and families
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED No
Department may administer skills assessment test.
SAFETY IMPACT POSITION No
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 10
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832.393.1472).
If you need special services or accommodations, call (832.393.1472). (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE - Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
What is the highest level of education you have obtained?
Less than High School Diploma/GED
High School Diploma/GED
Associate Degree
Bachelor's degree or higher
02
How many years of verifiable clerical or administrative work experience do you have?
Less than 2 years
2 to 3 years
4 to 5 years
6 years or more
No experience
03
Describe your experience working with clerical or administrative experience. (If you do not have any experience please put N/A)
04
Which of the following skills do you have experience with?
Ordering supplies
Taking notes/meeting minutes
Compiling reports
Keeping calendar schedules
None of the above
05
Please describe your experience with the skills above. If you have none, please put N/A.
06
Please indicate your proficiency level in Microsoft Word & Excel, and Internet Research:
Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities)
Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting)
Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation)
None of the above
07
Are you a current Houston Public Library employeet?
Yes
No
08
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
09
Please indicate languages, which you are fluent (reading, writing, and speaking). Check all that apply:
English
Spanish
Chinese
Vietnamese
French
Arabic
Other languages
I am not bilingual
Required Question
