Administrative Specialist - Clinical Medicine
POSITION DETAILS
The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master's Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.
Reporting to the Department Chair of Clinical Medicine, the Administrative Specialist will provide administrative support for various aspects of the clinical clerkship and across multiple clinical sites (hospitals). The coordinator will regularly communicate with students, faculty, staff and other stakeholders regarding logistics and requirements of the clinical program.
In addition to the above summary and CUNY Title overview, the duties include:
Direct and provide leadership and oversight in the planning, administration and operation of all Department of Clinical Medicine functions.
Support the recruitment, of all affiliated faculty in compliance with LCME accreditation standards in cooperation with Human Resources which processes affiliate faculty appointments and maintains a database of appointments across affiliate institutions.
Oversee processing of affiliation agreements from clinical sites both inside and outside CUNY School of Medicine in consultation with the Chair of Clinical Medicine.
Assist with, assessing affiliated clinical site program educational objectives and making recommendations to senior administration to improve compliance with accreditation standards and reporting requirements.
Coordinate with the site visit team to affiliated MD and PA schools' clinical sites. Contribute input regarding educational objectives and promoting scholarly activities.
Develop and effectively manage project timelines.
Assist the department Chair with managing other roles including internal medicine clerkship and other educational activities.
Assist with GME related activities, including scheduling, promoting and organizing skills.
Facilitate presentations and other materials for use during program related events and professional meetings and conferences
Liaison with CUNY School of Medicine affiliate clinical site coordinators and supervisors throughout the year.
Collaborate with other CUNY School of Medicine clerkship, sub internship, M4 elective departments.
Other duties as assigned by the department chair of Clinical Medicine
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
Preferred:
Two years' experience in medical education (preferably in a hospital setting) highly desired
Excellent communication skills (oral and written) with faculty, staff, and students
Well-developed interpersonal skills, including the ability to deal effectively with all levels of faculty and staff, both within and beyond CSOM
Time management and organizational skills, with the ability to prioritize and accurately complete tasks independently
Ability to deal effectively and congenially with faculty, students, and staff members.
Ability to maintain confidential files and information, and communicate with professional discretion is essential.
CUNY TITLE OVERVIEW
Provides administrative and program support to an administrative or academic department.
Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
Works with appropriate offices related to personnel recruitment, expediting search activities.
Research coordinates and organizes materials for key events such as promotion and tenure reviews.
Supervises and trains support staff and student workers.
Manages budget and coordinates purchasing, accounting, and payroll.
Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
Performs related duties as assigned.
Job Title Name: Administrative Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $57,252 - $98,995
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31890 or Title: Administrative Specialist Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
Open until March 28, 2026.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31890
Location: CUNY School of Medicine
Job Type: Full-Time
