Administrative Assistant

Aston Carter • Spokane, WA • 1d ago

Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for processing participant claims and reimbursements accurately and on schedule, reviewing debit card transactions, and assisting participants by phone and email regarding eligible expenses, balances, and plan rules. The role also involves supporting employer groups with plan setup, reporting, renewals, and troubleshooting, maintaining accurate records, and ensuring compliance with IRS and plan requirements.

Responsibilities

Process participant claims and reimbursements accurately and on schedule.

Review debit card transactions and substantiation documentation.

Assist participants by phone and email regarding eligible expenses, balances, and plan rules.

Support employer groups with plan setup, reporting, renewals, and troubleshooting.

Maintain accurate records and ensure compliance with IRS and plan requirements.

Perform routine account audits and resolve discrepancies.

Assist with system updates, testing, and process improvement initiatives.

Essential Skills

Administrative support

Customer service

Data entry

Front desk

Microsoft Excel

1+ years of administrative experience

Strong verbal and written communication skills

Excel calculations

Additional Skills & Qualifications

High school diploma or equivalent

1-3 years of experience in benefits administration, healthcare, insurance, finance, or a related field

Strong attention to detail and organizational skills

Excellent written and verbal communication

Comfortable working in Microsoft Office (Excel, Outlook, Word)

Work Environment

Work hours are Monday to Friday, from 8am to 5pm, with an early leave at 4pm on Fridays. The position is within the Consumer Driven Healthcare Department. Our workplace is family-oriented, where everyone is more than just a number. Upon conversion, employees will be entitled to union membership, competitive benefits, and opportunities for career advancement. Enjoy amazing medical, vision, and dental insurance coverage, along with free food and snacks, and 10 paid holidays.

Job Type & Location

This is a Contract to Hire position based out of Spokane, WA.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Spokane,WA.

Application Deadline

This position is anticipated to close on Mar 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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