Administrative Assistant 2026-00768
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Administrative Assistant 2026-00768
Salary
$22.63 - $25.14 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-00768
Department
Department of Transportation
Division
Department of Transportation
Opening Date
03/17/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Provide high-level office support for the Department of Transportation's Highway Development Program in Cheyenne, Wyoming. In this dynamic role, you'll work independently while delivering essential administrative coordination that helps drive critical transportation projects forward. Using sound judgment and strong organizational skills, you'll support programs and project teams, manage key administrative functions, and help ensure smooth operations that contribute to the successful development of Wyoming's highway infrastructure.
Cheyenne is a steadily growing community along the Front Range but still true to the Old West's history. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Wyoming is one of only nine states with no state income tax.
This position offers a $2,000 Hiring Bonus ( See notes for eligibility)
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov
Human Resource Contact: 307-777-4356
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Performs executive-level administrative and support duties for the Highway Development Program, including Project Development, Engineering Services, and Photogrammetry & Surveys
Manages the day-to-day office operations for Project Development and related subsections (Laramie Design Squad, Utilities Section, Design Support Section, and the Design Quality Review Section), Engineering Services, and the Highway Development Engineer
Acts as a resource and information hub for department personnel as well as external customers. Answers the phone and provides appropriate responses to the public and department personnel. Communicate and distribute information in a variety of formats
Coordinates department functions for special meetings, training, and conferences
Maintains & updates program-related websites; includes updating plan issuance links monthly and sole source approvals from FHWA
Subject matter expert for ERP, including budget viewing and e-procurement
Subject matter expert for the Falcon V7 Document Management System. Provides light training regarding the use of the system
Subject matter expert for Google Drive and other Google products. Provides light training
Resolves some light computer problems concerning Microsoft Office Products & Google Drive
Assists Utilities Section with scanning and importing utility licenses
Assists Project Development with plan distributions
Updates, files, and distributes Project Development PCS notes to districts and other programs
Develops/implements corrective action plans to resolve problematic issues and provide general guidance on how to avoid or deal with similar situations in the future
Maintains information databases & manages items such as emergency action plans, emergency contact information, safety meeting reports, purchase orders & requisitions, equipment lists, and inventory numbers
Creates and edits reports, forms & documents, including personnel tracking spreadsheets, table of organization, & overtime reports
Management and oversight of all office equipment and supplies. This includes tracking expenditures and the available budget for these items. It also includes ordering office supplies, furniture, etc., using ERP purchasing procedures and P-Card as necessary
Manages copiers, printers, and their associated supplies. Obtains service as necessary. Provides training to new users
Coordinates annual inventory for Highway Development
Qualifications
KNOWLEDGE:
Knowledge in applicable computer applications
Knowledge of records processing
Knowledge in the preparation of spreadsheets
Knowledge and understanding of the agency and each respective division/program
Knowledge of principles of customer service and process improvement
Knowledge of computer software programs including Microsoft Office (Word, Excel, PowerPoint) and Google Mail
Effective interpersonal communication skills
Ability to deal with changing priorities and multiple tasks
Ability to interact effectively and efficiently with co-workers and others
Ability to clarify information and resolve common problems brought from the public, other agencies, and department personnel
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-exempt
E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (https://www.e-verify.gov/) ,including your rights and responsibilities.
The Wyoming Department of Transportation is a Drug-Free Workplace.
Qualifying Reasons
Acceptance of a permanent full-time non-exempt/exempt position posted for public recruitment
Temporary employees accepting a full-time or part-time permanent position
Current employees accepting a promotional opportunity - recruitment must have been opened to the public
One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.
Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
Employees would only be eligible for one (1) hiring bonus in a 12 month period.
If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
Supplemental Information
045-Department of Transportation - WYDOT-Highway Development
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
Click here (https://compensationcalculator.wyo.gov/) to view the State of Wyoming total Compensation Calculator.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
