HR Assistant/Receptionist

Richmond Community Services • Mount Kisco, NY • 3h ago

HR Assistant (Front Desk & Recruiting Support)

Be the welcoming face and powerhouse behind our HR team.

Are you highly organized, people-oriented, and energized by a fast-paced workplace? We are looking for an enthusiastic HR Assistant to serve as the first point of contact for visitors and employees and to support key Human Resources operations. This is an exciting entry-level opportunity to gain hands-on HR experience while helping ensure our workplace runs smoothly and efficiently every day.

In this role, you'll manage front desk operations, coordinate pre-employment processes, and support onboarding and HR administrative functions that impact the entire organization. If you enjoy balancing administrative work with people interaction and want to grow your HR career, we'd love to meet you.

What You'll Do

Create a welcoming experience by managing front desk operations and greeting employees, applicants, and visitors professionally and warmly.

Coordinate pre-employment activities, including scheduling interviews and arranging background checks and screenings to ensure candidates move smoothly through the hiring process.

Assist during New Hire Orientation by helping collect required employment documentation and ensuring all onboarding paperwork is completed accurately.

Create and issue employee ID cards for new hires and internal transfers.

Maintain accurate filing systems (both electronic and paper) for HR documentation and employee records.

Track and update information across various HR systems, ensuring employee records and hiring data remain current and organized.

Manage incoming and outgoing mail and ensure the timely distribution of important correspondence.

Support special HR initiatives and projects such as training days, employee events, compliance activities, and process improvements.

Provide general administrative support that helps the HR department stay organized, responsive, and effective.

Requirements

High School Diploma or GED required. College degree preferred, especially for recent grads seeking to begin a career in Human Resources.

Ability to maintain strict confidentiality and manage sensitive employee information with discretion

Warm, exuberant, and welcoming personality with strong customer service instincts

Highly detail-oriented and organized, with the ability to manage multiple priorities

Strong communication skills and professionalism when interacting with staff, applicants, and visitors

Proficiency with Microsoft Office and general office systems

Why Join Us

You'll be part of a collaborative HR team that plays a vital role in supporting employees and strengthening our workplace culture. This role offers broad exposure to HR operations, making it a great opportunity for someone eager to develop their HR career.

If you enjoy being at the center of the action, keeping things organized, and creating a positive first impression for everyone who walks through the door, we encourage you to apply.

RCS123

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