Administrative Coordinator - Department of Neurology

UNC Health Care • Chapel Hill, NC • 7h ago

Description

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Summary:

The Department of Neurology is seeking a highly organized Administrative Coordinator to deliver comprehensive support to our faculty and staff. This position plays a vital role in maintaining smooth day to day operations within our fast paced clinical and academic environment. The coordinator will manage complex calendars, oversee department-wide travel arrangements, and ensure efficient planning of faculty meetings and recruitment activities. The ideal candidate will have experience using scheduling platforms such as Qgenda and possess moderate to advanced skills in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Responsibilities:

QGenda Schedule Management: This includes the daily management, updating, and troubleshooting of schedules for all neurology providers to ensure clinical and academic coverage is accurately reflected.

Calendar & Meeting Management: Oversee complex calendars for faculty and leadership. Coordinate and schedule internal and external meetings, including room reservations, catering, and virtual meeting setup (Zoom/Teams).

Recruitment Support: Actively assist in the departmental recruitment process. This includes coordinating interview schedules for candidates and conducting "Hiring for Excellence" interviews to ensure a high standard of talent acquisition and cultural fit.

Travel & Expense Management: Manage all aspects of professional travel, including flight and hotel bookings, registration, and ground transportation. Responsible for the timely creation and submission of travel expense reports via SAP Concur.

Financial Oversight: Regularly reconcile book and travel funds for faculty and staff. Monitor account balances to ensure compliance with departmental budgets and proactively manage funds to ensure there are no overages.

Administrative Support: Provide daily operational support to faculty and staff, including processing correspondence, maintaining records, and assisting with the credentialing or onboarding processes for new providers.

Liaison & Communication: Serve as a professional point of contact for internal stakeholders and external visitors, ensuring a high standard of communication and hospitality.

Other Information

Education Requirements:

? High School diploma or GED

Licensure/Certification Requirements:

? No licensure or certification required.

Professional Experience Requirements:

? Three (3) years of clerical or administrative experience.

? If Bachelor's degree, one (1) year of clerical or administrative experience.

? If Associate's degree, two (2) years of clerical or administrative experience.

Knowledge/Skills/and Abilities Requirements:

Effective verbal and written communication.

Prior experience with scheduling software preferred.

Hiring for Excellence preferred.

Job Details

Legal Employer: STATE

Entity: UNC Faculty Physicians

Organization Unit: Neurology Resdncy Coordinators

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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