Position Title:Executive Administrative Assistant
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor's degree and 3 years of related experience
Preferred Qualifications:Minimum of five years of experience providing executive-level administrative support.
Advanced Microsoft Office skills.
Ability to analyze data and perform basic bookkeeping.
Familiarity with CRM and financial tools.
Job Description:
Summary
Iowa State University Economic Development & Industry Relations (EDIR) is currently accepting applications for an Executive Administrative Assistant. This position provides high-level administrative, project, and analytical support to EDIR leadership. Responsibilities include managing workflows, producing consolidated reports, and developing presentations for internal and external stakeholders. The role serves as a liaison between EDIR leadership, ISU partners, and various community collaborators.
The successful candidate will have excellent communication skills, strong organizational skills, creative problem-solving skills, great attention to detail, and the ability to interact with a variety of individuals to foster a positive and supportive work environment.
Example of Duties
Manage executive workflows, complex calendars, and stakeholder scheduling.
Prepare/coordinate development of meeting materials, research summaries, and briefings.
Coordinate travel, itineraries, and logistics.
Draft correspondence and leadership communications.
Liaise with ISU officials and industry partners.
Support events, tours.
Maintain confidentiality around industry information and business development.
Manage confidential documents and executive files.
Support leadership meetings with agendas, minutes, and follow-up tracking.
Track budgets, event costs, vendor invoices, basic bookkeeping, and other financial activities.
Level Guidelines- Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals- Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues- Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems- Responds to a broad range of inquiries and requests- May provide training and/or direction to lower-level staff- May lead projects of moderate scope and complexity- Provides guidance to students
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.
To find out more about who we are, please visit: Economic Development & Industry Relations | Connecting Industry Leaders With University Resources (https://www.econdev.iastate.edu/)
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS808
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:- Retirement benefits including defined benefit and defined contribution plans- Generous vacation, holiday and sick time and leave plans- Onsite childcare (Ames, Iowa)- Life insurance and long-term disability- Flexible Spending Accounts- Various voluntary benefits and discounts- Employee Assistance Program- Wellbeing program
Original Posting Date: March 13, 2026
Posting Close Date:March 22, 2026
Job Requisition Number:R18817
By focusing on the future and providing the best student experience possible, Iowa State University (http://www.iastate.edu/) attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State, we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
