Administrative Assistant

Cape Associates, Inc. • Osterville, MA • 13h ago

The Administrative Assistant will provide support to members of the
office, including Project Managers, by handling a variety of tasks in
order to ensure that all interactions between Cape Associates and
clients are positive and productive. The Administrative Assistant will
be professional, attentive, and responsive, while having the ability to
prioritize and multi-task. Responsibilities: Manage Intakes
Electronically file in PM?s folder. Schedule as requested. Fill out
Client Information in new Budget in file. Track progress for master
intake file. If becomes a Project ? Create/Send to PM and open in
Foundation Program. Create Contact Card for PM. Invoicing/Budgets/Time
Keeping/Jobs Time and Material Worksheets for PM review. Invoice for
client once approved. Job budget updates-Foundation. Tracks labor,
materials, subs, equipment, and other job costs. Works with PM on
approval process. Organize AP receipts and credit card receipts
digitally while maintaining hard copy records. Run Job status reports,
which show costs, billings to date, and remaining contract balances.
Review assigned employees timecards and make corrections/edits as
necessary for PM approval in Exaktime. Run various reports as needed by
PM. Open new jobs for PM following job opening procedures. Permits/Town
Applications/Utilities Prepare and track progress of building permit
applications; follow up to issuance. Obtain Homeowners Consent Forms.
Utility Requests (Disconnects & Reconnects) Water/Electric/Gas Prepare
Historic/Conservation/Zoning, etc. applications. Office
Supplies/Management Order supplies Snacks, coffee, etc. Paper products.
Copier supplies Paper/pens, etc. Requirements: Excellent customer
service skills. Flexible and adaptable to a high paced work environment.
Excellent time management skills. Ability to trouble-shoot quickly and
effectively. Ability to maintain professional conduct under pressure.
Superior organizational skills. Basic to thorough knowledge of office
electronics ? printers, copier, fax, scanner, etc. Ability to prioritize
when given multiple tasks. Desire to learn outside of current skillset.
Must be knowledgeable in many aspects of technology. Resourceful,
creative, and intuitive. Must have excellent typing skills. Must be
proficient in Microsoft Word, Excel, and Outlook. Physical Requirements:
This is largely a sitting role; however, some standing and movement is
required. This includes the ability to lift files, open filing cabinets
and bend or stand as necessary.

Similar Jobs

Access Services Assistant

Massachusetts Maritime Academy/Cape Cod • Buzzards Bay, MA • 2d ago

Management & Administrative

The Access Services Assistant completes circulation tasks, processes serials & other library materials, & supports shelving & stacks maintenance. The Access Services Assistant provides support for the hybrid...

2d ago

Go to Apply

Customer Service Associate

Walgreens • Mashpee, MA • 2d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

2d ago

Go to Apply

Assistant Cemetery Administrator

Veterans Affairs, National Cemetery Administration • Bourne, MA • 3d ago

Management & Administrative

Summary This position is located at the Massachusetts National Cemetery in Bourne, Massachusetts. This position requires extensive background and knowledge in interment operations, grounds maintenance, financial manageme...

3d ago

Go to Apply

Operations Manager

CVS Health • Harwich Port, MA • 1w ago

Management & Administrative

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate...

1w ago

Go to Apply

Administrative Assistant

Robert Half • Hyannis, MA • 1w ago

Management & Administrative

Description We are looking for a dedicated Administrative Assistant to join our team in Hyannis, Massachusetts. This is a Contract position where you will play a vital role in supporting daily office operations and ensur...

1w ago

Go to Apply

Operations Manager

CVS Health • Sandwich, MA • 1w ago

Management & Administrative

1w ago

Go to Apply

Administrative Assistant

Fresenius Medical Care North America • Mashpee, MA • 2w ago

Management & Administrative

PURPOSE AND SCOPE: Performing general office duties incorporating a_ variety of basic and routine clerical and secretarial duties in a _clinical environment. Be the "face" of one of our outpatient or hospital facilities-...

2w ago

Go to Apply

Administrative Review Officer II - South Yarmouth

State of Massachusetts • South Yarmouth, MA • 2w ago

Management & Administrative

Duties and Responsibilities Apply in-depth knowledge of Chapter 90 and 540 CMR regulations and RMV standards. Conduct administrative hearings on disputes, claims, and/or other matters involving the agency by interviewing...

2w ago

Go to Apply

Operations Manager - Hyannis

State of Massachusetts • Hyannis, MA • 2w ago

Management & Administrative

The MassHire Department of Career Services (MDCS) oversees the Commonwealth's network of Career Centers, that assists businesses in finding qualified workers and providing job seekers with career guidance, as well as ref...

2w ago

Go to Apply

Tern Colony Site Manager (Seasonal)

State of Massachusetts • Buzzards Bay, MA • 3w ago

Management & Administrative

Who We Are: The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the st...

3w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.