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Administrative Coordinator (Hybrid) School of Public and Population Health Administration

UTMB Health • Galveston, TX • 8h ago

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2601233

Minimum Qualifications:

Bachelor's degree or equivalent and three years' experience.

Job Summary:

Provide advanced administrative business skills and coordination of administrative activities as needed by the Chair and Faculty in the general operation of the school.

Job Duties:

Coordinate departmental human resource functions in collaboration with the Business Manager and Senior Administrative Manager; provide administrative support for the recruitment and selection process.

Process all POWER requests (ePro, travel, vouchers) via the AE Service Center which includes reconciling receiving reports with monthly account reports and clearing encumbrances throughout the year.

Assist faculty with educational needs including course preparation, copying and scanning course materials, tracking students, scheduling classes by reserving rooms and/or through virtual options.

Provide general administrative support to faculty, staff and students.

Coordinate and schedule meetings for department chair and faculty.

Plan, organize, and coordinate special projects, events, functions, etc. in collaboration with faculty and staff.

Collect information, conduct research, and make recommendations to solve problems as they occur.

Type routine, complex and/or confidential documents including correspondences, manuscripts, presentations, etc.

Adhere to internal controls established for department as well as other duties as required supporting the mission and goals of the department and the University.

Answer and screen telephone calls; answer the telephone courteously and efficiently and relay messages accurately.

Greet and assist visitors.

Sort and distribute office mail.

Maintain faculty calendars and assist with scheduling meetings.

Maintain curriculum vitaes and biosketches for department faculty.

Provide back-up support to other areas as needed.\

Perform related duties as assigned.

Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation

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