Details
Open Date 03/11/2026
Requisition Number PRN44459B
Job Title Manager, Administrative
Working Title Administrative Manager
Career Progression Track E
Track Level
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
VP Area Academic Affairs
Department 02442 - IVORY INNOVATIONS
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $50,000-$70,000
Close Date 03/18/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
About Ivory Innovations:
Ivory Innovations is both an operating foundation and an academic center based at the University of Utah's David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah.
About the Role:
Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.
Responsibilities
Key Responsibilities
Administrative and Team Support
Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders
Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups
Track and coordinate recurring meetings, deadlines, and logistics across team workflows
Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants
Program and Student Engagement Support
Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs
Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities
Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials
Assist with scheduling guest speakers, meetings, and program sessions as needed
Events and Convenings
Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations
Coordinate RSVPs, catering, materials, and day-of logistics for program events
Assist with preparation of materials and logistics for meetings, presentations, and convenings
Office Operations
Support day-to-day office coordination, including supplies, shared documents, and process upkeep
Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff
Support ad hoc projects and team needs as they arise
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience).
Four years of progressively more responsible management experience.
Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors.
Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department.
Completion of provided supervisory training within one year of employment may be required.
Master's degree in a related area may be preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
2+ years of experience in administrative support, operations, event coordination, nonprofit work, or a related field
Strong organizational skills with excellent attention to detail
Clear and professional written and verbal communication skills
Ability to manage multiple tasks, prioritize effectively, and work independently
Proficiency with Google Workspace and Microsoft Office
Experience working in a university, nonprofit, or mission-driven organization preferred
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
