Executive Administrative Assistant

Robert Half • Miami, FL • 2h ago

Description

We are looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Miami, Florida. This Contract to permanent position offers an excellent opportunity to demonstrate your skills in managing schedules, coordinating travel, and ensuring seamless executive operations. The ideal candidate will thrive in a fast-paced environment and possess excellent communication and organizational abilities.

Responsibilities:

Manage executive calendars, including scheduling meetings and ensuring no conflicts.

Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.

Organize and prepare materials for executive meetings, ensuring all necessary documents are ready.

Serve as the primary point of contact for internal and external communications on behalf of leadership.

Monitor and prioritize incoming correspondence, responding or delegating as needed.

Maintain confidential files and records with accuracy and discretion.

Assist in planning and executing events or meetings, ensuring all logistical details are handled.

Prepare expense reports and track budgets for executive activities.

Provide general administrative support to executives, ensuring smooth day-to-day operations.

Collaborate with other departments to ensure leadership priorities are aligned and executed.

Requirements

Proven experience as an Executive Assistant or similar role supporting senior leadership.

Strong proficiency in calendar management and scheduling software.

Bilingual in English and Spanish

Demonstrated ability to coordinate complex travel arrangements.

Exceptional verbal and written communication skills.

High level of discretion and confidentiality in handling sensitive information.

Proficiency in Microsoft Office Suite and other relevant tools.

Ability to work independently and as part of a team in a fast-paced environment.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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